Executive Assistant

Job description

Role Overview We are seeking a highly capable, proactive, and business-savvy Executive Assistant to support our Senior Leadership in the Finance Organisation, This role goes beyond traditional administrative support and requires strong judgment, ownership, and the ability to operate as a trusted extension of the leader. The ideal candidate will demonstrate a deep understanding of business priorities, exceptional organizational skills, and the ability to anticipate needs, manage complexity, and drive operational efficiency with minimal supervision.   Key Responsibilities 1. Calendar & Priority Management (Trust-Critical) • Own and manage a highly dynamic calendar with competing priorities across global stakeholders. • Apply strong business judgment to prioritize meetings based on strategic importance, urgency, and impact. • Proactively resolve conflicts, ensuring optimal use of leaders time. • Treat calendar management as a trust function, maintaining the highest standards of accuracy, confidentiality, and reliability.   2. Communication & Inbox Management • Review and triage emails, identifying items that require attention, escalation, or can be independently handled. • Respond on behalf of the leader where appropriate (e.g., reminders, policy adherence, follow-ups, coordination emails). • Ensure no critical communication falls through the cracks.   3. Travel & Logistics Planning • Plan and execute end-to-end travel (domestic and international) with precision and foresight. • Anticipate needs and preferencesno repeated follow-ups required. • Optimize travel plans for cost efficiency, convenience, and time effectiveness.   4. Expense & Administrative Excellence • Prepare and submit expense reports with zero errors and full compliance with company policies. • Ensure timely submissions and proactive tracking of approvals.   5. Meeting Effectiveness & AI-Enabled Productivity • Leverage modern tools, including AI-assisted solutions, to capture meeting minutes, summarize discussions, and track action items. • Continuously explore and adopt new tools to improve productivity and efficiency. • Ensure follow-through on action items and commitments.   6. Decision Support & Business Awareness • Develop a strong understanding of the leaders business context, priorities, and operating rhythm. • Make informed decisions within defined boundaries to reduce leader’s cognitive load. • Provide proactive suggestions to improve efficiency, cost management, and scheduling.   7. Operational Discipline & Ownership • Execute tasks independently with minimal supervision. • Demonstrate strong follow-through—tasks should not require repeated reminders. • Maintain high standards of organization, documentation, and confidentiality.   What We’re Looking For     Qualifications • Bachelor’s Degree in Business Administration/Management or Other • Experience from a similar role – with a proven track record and a can-do attitude • Proficient computer skills, including Microsoft Office, PowerPoint and Excel • Strong verbal and written communication skills     Core Capabilities • Strong business acumen and ability to understand strategic priorities • Exceptional organizational and time-management skills • High attention to detail and execution excellence • Proactive mindset with strong ownership and accountability • Ability to make sound decisions within defined boundaries   Behavioral Attributes • Trustworthy and discreet, with high integrity • Curious and eager to learn, especially in adopting new technologies (AI/tools) • Calm under pressure and capable of handling ambiguity • Strong communication skills (written and verbal) • High reliability—delivers without needing follow-ups   Experience<