Project Coordinator

Job description

Summary We are seeking a highly organized and detail-oriented Project Coordinator to support project delivery and operations. The ideal candidate will play a key role in managing timesheets, invoices, forecasts, and stakeholder communications, ensuring coordination between cross-functional teams. This role requires strong organizational, financial, and communication skills to support day-to-day project execution and long-term strategic goals. Key Responsibilities • Track and manage billable and non billable resource timesheet submissions and approvals, ensuring accuracy and compliance with process. • Support/Assist delivery managers on project setups, planning and execution by monitoring deliverables, deadlines, and milestones, ensuring timely and quality outcomes. • Validate, track and approve invoices in accordance with client contracts and billing schedules. • Assist delivery managers/directors in maintaining project financials, including forecasting, tracking actuals, and managing accruals for month-end and quarter-end reporting. • Maintain and track project contracts, SOWs, POs and change orders. Ensure compliance with contractual terms and support new contract setups, contract renewal or closure processes. • Identify AR/AP issues, ensure timely invoice reconciliations and collections, and support Ad Hoc reconciliation activities. • Engage with internal (Team Leads) and external stakeholders (Onshore and Delivery Management Team) to facilitate communication, gather project updates, and address issues proactively. • Coordinate with teams across departments such as Contracts, Billing, Finance, onboarding, Delivery, and Procurement to ensure alignment and smooth project execution. • Support operational initiatives, optimize internal processes, and contribute to the continuous improvement of project governance and reporting practices. • Familiarity with the incident management process, coordinate and resolve incidents efficiently to minimize impact on business operations and ensure timely communication with stakeholders. • Support Project Admin activities including managing various trackers, cost reclass requests, rate change requests, adjustments and variance reporting. Qualifications Bachelors degree in Business Administration, Project Management, or a related field. 2.5+ years of experience in a project coordination or similar operational role. Proficiency in Google Office Suite (especially G-Sheets), and familiarity with project management tools (e.g., Ivanti, Smartsheet). Strong organizational, analytical, and communication skills. Understanding of project financials and contract management is a plus. Ability to manage multiple tasks and work collaboratively in a dynamic environment. Preferred Skills Certification in project management (e.g., PMP, CAPM, Prince2, ITIL, Six Sigma) is an advantage. Experience working in cross-functional and global team environments. Familiarity with finance and operations tracking.