Executive Assistant

Job description

Executive Assistant **About the Role** You will be the Executive Assistant to the PC Re Head Business Operations Enablement (BOE), who is heading our global business operations and enablement teams, based inBangalore. Whilst you are the sole EA to our Head BOE, you will also be part of an Assistant team reporting to the Assistant Team Leader SID, Market Unit Operations APAC, leveraging the wider assistant team to help backing up mutually on absences and collaborating to leverage each other's expertise. **Key Responsibilities** - Executive Support: Provide proactive administrative support to theHeadBusiness Operations Enablement, includingcalendar management, travel coordination, expense administration, meeting prioritization, and support for day-to-day leadership activities.Optimizecalendar, travel, and meeting schedules to maximize leadership effectiveness and efficient use of time. - Meeting Coordination: Support and coordinate leadership meetings, operational reviews, governance forums, and leadership visits, including agenda management, collection of pre-read materials, meetinglogistics, minutes, action tracking, and follow-up with stakeholders. Maintain andmonitoraction logs arising from key meetings and engagements, proactively following up on outstanding actions and commitments. - Stakeholder Communication Management: Act as a key point of contact for internal and external stakeholders, coordinating requests and supporting effective communication across a broad stakeholder network. Support the preparation, coordination, and distribution of leadership communications, presentations, town hall materials, and stakeholder updates asrequired. - Leadership Briefing Information Management: Coordinate andconsolidatebriefing materials, pre-read packages, and relevant background information to support leadership meetings, stakeholder engagements, governance forums, and business travel. - Team Community Coordination: Support onboarding activities, leadership team events, workshops, town halls, and engagement initiatives across the Business Operations Enablement community, helping foster collaboration and effective execution. Support coordination of workshops, planning sessions, and community events involving globally distributed teams. - Leadership Visit Coordination: Coordinate leadership visits, including scheduling,logistics, stakeholder engagement planning, meeting coordination, and supporting materials to ensure a seamless experience for visitors and participants. - Event Coordination: Coordinate offsites (physical and virtual) and external events asrequired, managinglogistics, participant communications, materials, and follow-up activities. - Continuous Improvement Digital Enablement: Leverage digital and AI-enabled tools, including Microsoft Copilot and ChatGPT, to streamline workflows, improve productivity, automate routine activities, and continuously enhance the effectiveness and quality of leadership support. About the Team About the Assistant Team The Assistants Team SID is part of the PC Re Executive Office, Market Unit APAC Operations Team, tasked with supporting both the Market Units and the Central Units. We connect, enable, and execute to ensure the overall success of PC Reinsurance. About Business Operations Enablement BOE drives operational excellence, business performance, and effective execution across PC Re. By bringing together operational governance, business operations, enablement, and performance management capabilities, the function ensures clear accountability, end-to-end ownership, and data-driven decision-making. The team acts as the operational backbone of the business, enabling consistent delivery of strategic priorities and continuous improvement across PC Re globally. **About You** You are an experienced administrative professional with a proventrack recordsupporting senior leaders and teams in a fast-paced, international environment. You are proactive,resourceful, and comfortable managing competing priorities with professionalism and discretion. **Key Attributes,BehavioursSkills:** 1. Organization Planning Strong ability to manage multiple priorities, coordinate complex schedules, meetings, leadership visits, and events while ensuringtimelyexecution and attention to detail. 2. Communication Stakeholder Management Excellent verbal and written communication skills in English, with the ability to build trusted relationships, coordinate effectively across stakeholders, and prepare professional communications and materials. 3. Collaboration Teamwork Works effectively across functions, cultures, and time zones, fostering strong partnerships and contributing positively to teamobjectivesand outcomes. 4. Execution Accountability Demonstrates ownership, reliability, and strong follow-through, ensuring actions, commitments, and deliverables are completed to a high standard. 5. Digital AI Proficiency Solid user of Microsoft Office and collaboration tools, with a curiosity for learningnew technologiesand ways of working. EffectivelyleveragesAI tools, including Microsoft Copilot and ChatGPT, to enhance productivity, efficiency, and quality of delivery. 6. Professional Judgment Discretion Exercises sound judgment , maintainsconfidentiality , handles sensitive information appropriately, anddemonstratesprofessionalism when supporting senior leaders. 7. Proactive Anticipatory MindsetAnticipates needs,identifiespotential conflicts, risks, and requirements ahead of time, and takesappropriate actionto ensure smooth execution and effective support. **Key Behaviors:** 1. Living the Swiss Re Culture Acts as a role model for Swiss Re's culture, supporting the Head Business Operations Enablement and the broader team with a positive, collaborative, and service-oriented mindset. 2. One-Team Mindset Promotes collaboration, knowledge sharing, and mutual support across the Assistant community, ensuring effective partnership, deputization, and seamless support across