Fiber Design - Permit Specialist Project Co-Ordinator

Job description

Overview The Permitting Coordinator is responsible for managing and coordinating the end-to-end permitting process by ensuring timely preparation, submission, tracking, and approval of permit applications in compliance with regulatory and client requirements. Responsibilities • Coordinate the preparation, submission, and tracking of permit applications across multiple jurisdictions, including DOT, railroad, utility, City, and County authorities. • Serve as the primary point of contact between internal design teams, clients, and permitting agencies to ensure clear communication and timely issue resolution. • Review permit packages for completeness, accuracy, and compliance prior to submission. • Track permit status, review comments, approvals, and resubmissions, ensuring milestones and SLAs are met. • Research and document permitting requirements, submission standards, and approval timelines for applicable authorities. • Maintain organized records of permit applications, approvals, comments, and correspondence. • Identify risks, gaps, or delays in the permitting process and proactively escalate concerns to project leadership. • Support continuous improvement by standardizing permitting workflows, templates, and trackers. Requirements • Experience working in design, permitting, engineering, or utility projects is an advantage • Strong organizational and multitasking skills with the ability to manage multiple projects and priorities • Excellent communication skills for coordinating with cross-functional teams, clients, and stakeholders • Proficiency in project tracking tools, spreadsheets, and reporting dashboards • Ability to track schedules, deliverables, dependencies, and risks effectively • Strong attention to detail and adherence to process, SLAs, and quality standards • Problem-solving mindset with the ability to proactively identify and escalate issues • Basic understanding of project lifecycle and coordination best practices