Finance Executive - Accounts Payable | Vendor & Payments Operations

Job description

Wakefit is one of India's leading D2C sleep and home solutions brands, driven by innovation, customer-centricity, and highly data-driven growth marketing. Our Growth Marketing team invests significantly across 15+ advertising and martech vendors (including Google, Meta, Amazon, Flipkart, HiveMinds, Zepto, MoEngage, NetCore, Borderless, Reddit, and more) to fuel our rapid expansion. We are looking for a highly organized Marketing Finance Executive to own the full vendor-to-payment lifecycle for this spend. In this role, you will seamlessly manage invoice intake, PO creation, SAP GRN posting, three-way reconciliation, and payment tracking to ensure marketing spend is booked accurately, on time, and our vendors are paid without friction. Operating at the critical intersection of Marketing, Procurement, and Finance, you will also play a unique role in orchestrating our AI and automation systems—tools that already assist with invoice parsing, PO drafting, and tracker updates. If you are an Accounts Payable expert who loves streamlining processes, ensuring flawless compliance, and working with modern automation, this is the role for you. Key Responsibilities: **Invoice to Payment & SAP Operations (Procure-to-Pay)** ● Invoice Management: Detect and process monthly ad/martech invoices across 15+ vendors; accurately parse, validate, and file each document. ● PO & GRN Execution: Raise Purchase Order (PO) requests to Procurement, capture PO numbers, and route them swiftly through the finance sign-off chain. Post Goods-Receipt Notes (GRN) in SAP (ME2N / Service Entry Sheet) against each PO; download PO PDFs and file them to the designated Drive. ● Matching & Verification: Perform rigorous 2-way and 3-way matching (Invoice vs. PO vs. GRN vs. General Ledger) to validate claims before payment processing. ● Credit Reconciliation: Book credit notes and credit memos in SAP, including ad-platform fraud/credit reconciliation. ● Campaign Wallet Management: Ensuring Campaigns are sufficiently funded every month to keep the spends on. Ensuring alerts are setup and functional incase of disruptions. **Reconciliation, Compliance & Month-End Close:** ● Financial Closing: Lead the month-end close activities for marketing payables; assist with accruals, ledger scrutiny, and Bank Reconciliation Statements (BRS). ● Tax & Statutory Compliance: Ensure strict adherence to Indian accounting standards. Verify GST norms (Input Tax Credit eligibility, RCM) and apply the correct TDS deductions (e.g., Sections 194C, 194J) on vendor payouts. ● Discrepancy Resolution: Chase long-pending invoices and payment statuses across teams to swift closure; resolve mismatch issues proactively. **Vendor & Budget Management** ● Vendor Onboarding: Manage the onboarding of new vendors, including MSA execution, SAP Vendor Master creation, and required documentation. ● Budget Controls: Verify invoice amounts against approved budgets and immediately flag overages. Set and track monthly per-platform budget allocations, running a daily budget alert across the ad portals. ● Ledger Maintenance: Maintain a real-time, per-vendor invoice/PO status tracker and a meticulously updated, idempotent invoice ledger. **Automation & Reporting** ● Bot Management: Operate the daily vendor-status/GRN bot and PO-automation cockpit; keep the SAP scripting connections healthy. ● Continuous Improvement: Partner with the core team to expand the automation of invoice parsing, PO closure, and reconciliation workflows. **Must-have Qualifications & Skills** ● Education: B.Com, M.Com, BBA (Finance), or MBA (Finance). ● Experience: 2 to 5 years of hands-on experience in Accounts Payable, Procure-to-Pay (P2P), or Marketing Finance operations. ● Technical Skills: Advanced proficiency in MS Excel / Google Sheets (VLOOKUPs, pivot tables, complex formulas for financial modeling). ● Soft Skills: Extreme attention to detail, strong sense of ownership, and excellent communication skills to chase closure across internal departments and external vendors. **Good-to-have** ● Prior experience navigating ad platform billing portals (Google Ads, Meta Ads, Amazon Ads, etc.). ● Exposure to modern AI tools, invoice parsers (OCR), or basic scripting (Python/Apps Script) used for automation orchestration. ● Previous experience in a fast-paced e-commerce, retail, or D2C startup environment ● SAP & ERP Mastery: Strong working knowledge of SAP FI/MM modules (Vendor Master, PO, GRN, Service Entry Sheets). Proficiency in Tally ERP 9 / Tally Prime. ● Compliance Knowledge: Thorough understanding of Indian taxation laws, specifically GST (Returns, ITC matching) and TDS compliance..