Specialist - Administration

Job description

JOB REQUISITION Specialist - Administration LOCATION NEW DELHI ADDITIONAL LOCATIONS JOB DESCRIPTION Role & responsibilities Office Management: • Oversee the overall office environment to ensure it meets the needs of staff and visitors. This includes space management, maintaining office equipment, and managing technology resources. • Ensure the office environment is clean, safe, and well-maintained. Coordinate with building management and housekeeping vendors for maintenance, repairs, and utilities. • Ensure that all aspects of the office are functioning smoothly, from utilities to maintenance requests. Implement and oversee facilities projects such as office renovations or moves. Travel Management: • Coordinate domestic and international travel arrangements for employees, including visa processing, ticketing, and accommodations. • Maintain accurate travel-related data and ensure timely billing and payment. Vendor Management • Oversee vendor relationships, ensuring quality service and timely delivery of goods/services. • Manage contracts and liaise with vendors for office-related supplies and services. Budget and Expense Management: • Assist with budget management, prepare regular reports on expenses, and handle procurement of office supplies. • Monitor expenses directly related to facility management and operational supplies. • Approve and process invoices for housekeeping and maintenance services. Staff Supervision: • Manage the housekeeping staff and other support personnel, ensuring all tasks are completed efficiently and to a high standard. • Manage relationships with housekeeping vendors and ensure high-quality service delivery. • Develop a system to monitor and evaluate housekeeping staff performance and accountability. Event Planning and Coordination • Execute company events, meetings, and team-building activities as directed by People and Culture teams. • Coordinate logistics, catering, and arrangements for such events. Executive Support • Provide administrative support to the Director (MD) and expatriates, including managing their schedules, travel, and special requirements. Preferred candidate profile • Between 4 7 yr, with a minimum of at least 3 yr of administrative experience supporting executive level management in a corporate environment and managing projects and events from pre-planning to execution. • Self-motivated, proactive and possess good communication skills • Confident and able to interact with stakeholders locally and overseas • Possess good analytical skills and with good attention to details • Should be proficient in Microsoft office • Exposure to working in a multinational company would be an advantage • Excellent Interpersonal skills . • Ability to stick to time constraints and meet deadlines Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services.