Travel & Expense Reimbursement(offrole)

Job description

Job Description-Travel & Expense Reimbursement Position Executive -Travel & Expense Reimbursement Level Agency roll Job Location Corporate office, Bengaluru Reporting to Manager Finance Scope of the role Employee Travel expenses reimbursement Job Purpose To manage employee and off-roll employee reimbursement processes, advance payments, travel expense accounting, monthly provisions, and MIS reporting, while ensuring compliance with company policies, maintaining accurate financial records, and processing claims in a timely and efficient manner. Key Responsibilities 1. Employee Reimbursement Processing • Process and verify employee reimbursement claims for: • Business Expenses • Telephone Expenses • Domestic Travel Expenses • Market Working Allowances • Verification of supporting documents, bills, and approvals. • Ensure timely reimbursement of payments • Coordinate with employees for any clarification or additional documentation wherever required. • Availing GST ITC for Domestic travel expenses. 2. International Reimbursement Management • Process international travel expense claims received from employees across PAN India.(Titan & TEAL) • Verify foreign currency transactions, expense categorization, and policy adherence. • Coordinate with employees for any clarification or additional documentation wherever required. 3. Employee Advance Payments • Process employee advance requests for: • Business Expenses • Domestic Travel Expenses • Track outstanding advances and follow up for closure. 4. Off-Role Employee Reimbursements • Reimbursement payments for: • Interns • TalentPro employees • Retainers and consultants • Verification of supporting documents and approvals. 5. Weekly Reimbursement File Preparation • Prepare and validate weekly employee reimbursement files. • Generate and submit reimbursement payment files as per payment cycle. • Ensure accuracy and completeness before processing the payment. 6. Provision • Clearing all received claims before last date of month. • Preparation of Month end provision file for book closure. • Maintain supporting documentation for audit purposes. 7. MIS Reporting • Prepare MIS reports • Analyse reimbursement volumes, pending claims, advances, and exception cases. 8.Key Skills Required • MIS Reporting • Microsoft Excel (Advanced) • ERP/Expense Management Systems (SAP) • Stakeholder Management 9.Qualification & Experience • Bachelor’s degree in commerce. • Experience in Travel & Expense Operations, or Employee Reimbursement Management 1 to 2 years. • Excellent communication skills & should be a team player • Highly energetic & self-motivated & should be able to complete targets on time.