Assistant Manager - Admin / Securit

Job description

**Roles & Responsibilities – Admin Manager** **1. Facility & Infrastructure Management** • Oversee complete administration of plant/office infrastructure. • Ensure proper maintenance of buildings, utilities, workspaces, and common areas. • Coordinate with vendors for AMC (Annual Maintenance Contracts) of facility equipment. • Ensure compliance with statutory and safety norms. **2. Front Office & Reception Management** • Supervise reception and front desk operations. • Ensure professional handling of visitors, clients, and internal staff. • Maintain visitor management system and access control protocols. • Ensure proper communication flow across departments. **3. Security Management** • Manage plant security operations including manpower deployment. • Ensure strict access control, ID verification, and material movement control. • Monitor CCTV surveillance systems and ensure 24/7 security coverage. • Conduct periodic security audits and risk assessments. **4. Transportation & Logistics Coordination** • Manage employee transportation (buses, cabs, shift movement). • Ensure route planning, safety, and timely availability of vehicles. • Coordinate with transport vendors and monitor performance. • Handle logistics for official travel and guest movement. **5. Housekeeping & Workplace Management** • Ensure high standards of cleanliness and hygiene across plant and office. • Manage housekeeping staff and contracts. • Implement 5S and workplace organization practices. • Conduct regular audits for cleanliness and compliance. **6. Cafeteria & Employee Welfare** • Oversee cafeteria operations, food quality, and hygiene. • Ensure vendor compliance with FSSAI and safety standards. • Support employee welfare initiatives (rest areas, drinking water, sanitation). • Address employee grievances related to admin services. **7. Vendor & Contract Management** • Identify, onboard, and manage admin-related vendors (security, housekeeping, transport). • Negotiate contracts, control costs, and ensure SLA adherence. • Track vendor performance and compliance. **8. Compliance & Statutory Requirements** • Ensure compliance with local laws, factory regulations, and labor laws. • Maintain records for audits (internal & external). • Liaise with government authorities when required. **9. Asset & Inventory Management** • Manage office assets, furniture, and administrative inventory. • Track asset movement, maintenance, and lifecycle. • Ensure proper documentation and control systems. **10. Budgeting & Cost Control** • Prepare and manage admin budgets. • Monitor expenses and optimize operational costs. • Implement cost-saving initiatives without compromising quality. **11. Event & Meeting Coordination** • Organize company events, meetings, and visits. • Manage conference rooms, logistics, and hospitality. • Support leadership visits and customer audits. **12. Emergency & Crisis Management** • Handle emergency situations (fire, medical, evacuation). • Ensure emergency response systems and drills are in place. • Coordinate with EHS team for safety compliance. **13. Team Management & Leadership** • Lead and manage admin team including reception, security, and support staff. • Provide training and performance management. • Ensure discipline, grooming, and service quality standards.