Assistant Manager - Purchase

Job description

**Duties** and responsibilities Financial returns: - Assist in the creation of and work within the established Purchase department budget and control expenses. - Participates in negotiations for service contracts - Obtains competitive quotations and bids - Ensure all FF&E purchase inline with budgeted CAPEX People: - Supports others in getting their jobs done, generally in a way that makes them smile and feel appreciated - Regularly offers help and guidance, contributing to the feeling that this is a great place to work - Helps to co-ordinate projects and comes up with ideas for making us more efficient or guest-friendly - Shares information with others readily to help everyone work together better for the guests - Communicates goals and objectives and makes links with organizational goals Guest Experience: - Translates operating forecasts into material requirements plans and thereby determines standard stock and re-order levels with Department Heads and Management. - Maintain and update market list for daily ordering - Ensure prompt ordering for food and beverage supplies for kitchens - Identifies and organizes adequate storage for all perpetual inventory items and implements corporate policy, products and initiatives in order to maximize cost effectiveness - Establishes adequate record keeping and issuance procedures - Maintain and update capital purchase listing (CAPEX/FF&E) - Maintain and update CAPEX log - Ensure all locations of FF&E are properly recorded in the system - Ensure all FF&E are properly tagged - Protects inventories from waste, spoilage, and theft - Keeps abreast of the marketplace as to innovation and value - Processes purchase requests from departments - Ensure physical stock take is conducted as scheduled - Posts orders to inventory module and produces purchase order for receiver to match against goods received - Place approved orders - Establishes standard purchasing specifications - Ensures products and resources are assigned to the appropriate department and billed accordingly - Supervises the hotels print shop to ensure timely and economical production of printed material - Ensures that market surveys are completed in coordination with the Executive Chef, F&B Manager and Director Finance & Business Support Responsible business: - Demonstrate understanding and awareness of all policies and procedures relating to Health, Hygiene and Fire Life Safety - Familiarize yourself with emergency and evacuation procedures - Assists in providing safe keeping, including proper storage and access, for all contracts, leases and other financial records Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.