Assistant Manager - Purchase

Job description

Duties and responsibilities Financial returns: • Assist in the creation of and work within the established Purchase department budget and control expenses. • Participates in negotiations for service contracts • Obtains competitive quotations and bids • Ensure all FF&E purchase inline with budgeted CAPEX People: • Supports others in getting their jobs done, generally in a way that makes them smile and feel appreciated • Regularly offers help and guidance, contributing to the feeling that this is a great place to work • Helps to co-ordinate projects and comes up with ideas for making us more efficient or guest-friendly • Shares information with others readily to help everyone work together better for the guests • Communicates goals and objectives and makes links with organizational goals Guest Experience: • Translates operating forecasts into material requirements plans and thereby determines standard stock and re-order levels with Department Heads and Management. • Maintain and update market list for daily ordering • Ensure prompt ordering for food and beverage supplies for kitchens • Identifies and organizes adequate storage for all perpetual inventory items and implements corporate policy, products and initiatives in order to maximize cost effectiveness • Establishes adequate record keeping and issuance procedures • Maintain and update capital purchase listing (CAPEX/FF&E) • Maintain and update CAPEX log • Ensure all locations of FF&E are properly recorded in the system • Ensure all FF&E are properly tagged • Protects inventories from waste, spoilage, and theft • Keeps abreast of the marketplace as to innovation and value • Processes purchase requests from departments • Ensure physical stock take is conducted as scheduled • Posts orders to inventory module and produces purchase order for receiver to match against goods received • Place approved orders • Establishes standard purchasing specifications • Ensures products and resources are assigned to the appropriate department and billed accordingly • Supervises the hotels print shop to ensure timely and economical production of printed material • Ensures that market surveys are completed in coordination with the Executive Chef, F&B Manager and Director Finance & Business Support Responsible business: • Demonstrate understanding and awareness of all policies and procedures relating to Health, Hygiene and Fire Life Safety • Familiarize yourself with emergency and evacuation procedures • Assists in providing safe keeping, including proper storage and access, for all contracts, leases and other financial records Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.