Assistant Manager - Purchase

Job description

The Radisson Blu Hotel, New Delhi Paschim Vihar is a 5-star upscale property on Outer Ring Road in West Delhi. It features 178 rooms and suites, four dining options, a large fitness center, an outdoor pool, a spa, and versatile event spaces Job Description Key Responsibilities • Manage day-to-day purchasing activities for all hotel departments. • Receive and review purchase requisitions from various departments and ensure timely procurement. • Source and evaluate suppliers based on quality, price, service, delivery, and reliability . • Obtain quotations, negotiate prices, payment terms, delivery schedules, and other commercial conditions. • Prepare and process Purchase Orders (POs) in accordance with approved procedures. • Maintain strong relationships with existing vendors and develop new reliable suppliers. • Coordinate with Stores, Finance, F&B, Kitchen, Engineering, Housekeeping, and other departments regarding procurement requirements. • Ensure purchased materials meet the required specifications and quality standards. • Monitor pending orders and follow up with suppliers to ensure timely delivery. • Compare market prices periodically and identify opportunities for cost savings. • Ensure all purchases are made within approved budgets and authorization limits. • Verify supplier invoices, purchase orders, receiving records, and supporting documents before forwarding them to Finance. • Maintain accurate records of quotations, vendor details, purchase orders, and procurement documentation. • Assist in vendor registration, evaluation, and periodic performance reviews. • Support the Purchase Manager in annual contracts, rate negotiations, and procurement agreements. • Monitor inventory levels of regularly used items and coordinate with Stores to avoid shortages or excessive stock. • Ensure compliance with hotel procurement policies, SOPs, audit requirements, and applicable statutory guidelines. • Assist during internal and external audits by providing required procurement documents and records. • Identify alternative products or suppliers where appropriate to improve efficiency and reduce costs. • Handle urgent procurement requirements while ensuring proper authorization and documentation. • Support the Purchase Manager in preparing procurement reports, cost analysis, and vendor comparisons. • Guide and supervise purchase coordinators/executives, where applicable. Qualifications • Bachelor's degree/Diploma in Hotel Management, Supply Chain Management, Procurement, Commerce, or a related field. • Relevant experience in hotel purchasing/procurement , preferably in a reputed hotel or hospitality organization. • Experience with hotel procurement systems/ERP and inventory management systems will be an advantage. Additional Information • Minimum 5-6 years' experience in a Finance, Revenue Audit, Income Audit, Night Audit, or Accounts Receivable role, preferably within the hospitality industry. • Experience using hotel Property Management Systems and Point-of-Sale systems, with knowledge on Opera being critical. • Experience reconciling daily revenue, investigating variances, and preparing audit documentation. • Sound understanding of accounting principles and internal control procedures. • Knowledge of hotel revenue cycles, including Rooms, Food & Beverage, and other operating revenues. • Understanding of cash handling, credit card reconciliation, rebates, discounts, and revenue recognition. • Strong numerical, analytical, and reconciliation skills with excellent attention to detail. • Proficiency in Microsoft Excel and other Microsoft Office applications. • Ability to identify discrepancies, investigate issues, and recommend corrective actions. • Effective written and verbal communication skills. • Strong organisational and time management skills with the ability to meet daily reporting deadlines. • Ability to maintain confidentiality and exercise sound professional judgement. • High level of integrity, accuracy, and accountability. • Ability to work independently with minimal supervision. • Strong interpersonal skills and ability to work collaboratively with operational departments. • Flexible and adaptable to changing operational requirements. • Commitment to delivering high standards of service and compliance.