Purchase Supervisor

Job description

Company Description The Radisson Blu Hotel, New Delhi Paschim Vihar is a 5-star upscale property on Outer Ring Road in West Delhi. It features 178 rooms and suites, four dining options, a large fitness center, an outdoor pool, a spa, and versatile event spaces Job Description Key Responsibilities • andle day-to-day purchasing activities as per the requirements of various hotel departments. • Receive and review purchase requisitions from different departments and ensure timely procurement. • Source products from approved vendors and obtain competitive quotations whenever required. • Coordinate with suppliers regarding prices, availability, quality, delivery schedules, and payment terms. • Prepare and process Purchase Orders (POs) in accordance with hotel procedures. • Ensure all purchases are made from approved and authorized vendors. • Follow up on pending orders and ensure timely delivery of materials. • Coordinate with Stores, Receiving, Accounts, and user departments for smooth procurement and receiving processes. • Verify purchase specifications, quantities, rates, and quality of materials before finalizing orders. • Assist in maintaining updated vendor records, quotations, price lists, and purchase-related documentation. • Monitor market prices and identify opportunities for cost savings and better purchasing terms. • Support vendor negotiations while maintaining quality and service standards. • Ensure proper documentation and filing of purchase orders, quotations, invoices, and related records. • Coordinate with the receiving and stores teams to resolve discrepancies in quantity, quality, or specifications. • Assist in monitoring inventory levels and avoid unnecessary overstocking or shortages. • Ensure compliance with hotel procurement policies, financial controls, and audit requirements. • Maintain confidentiality and professionalism while dealing with vendors and internal departments. • Prepare regular purchase reports and provide relevant information to the Purchase Manager. • Assist the Purchase Manager in vendor evaluation, rate comparisons, and annual contract negotiations. • Perform any other procurement-related duties assigned by the Purchase Manager or management. Qualifications • Bachelor's degree/Diploma in Hotel Management, Supply Chain Management, Procurement, Commerce, or a related field. • Relevant experience in hotel purchasing/procurement, preferably in a reputed hotel or hospitality organization. • Experience with hotel procurement systems/ERP and inventory management systems will be an advantage. Additional Information • Graduate/Diploma in Hotel Management, Supply Chain Management, Procurement, or a related field. • 2–4 years of relevant experience in hotel purchasing/procurement, preferably in a reputed hotel. • Previous experience in a supervisory purchasing role will be an advantage. • Knowledge of local vendors and market rates is preferred.