Consultant- Administration (Facility)

Job description

Core Facility Operations & Compliance • Site Management: Oversee day-to-day facility operations, enforce facility checklists, update space • details, and manage weekend work plan schedules. • FM Partner Management: Oversee and collaborate with the Facility Management (FM) partner to ensure Service Level Agreement (SLA) compliance, monitor performance metrics, and drive service excellence across the site. • Compliance & Safety: Drive safety and ESG data collection, coordinate facility audits, and manage incident reporting. • Liaising: Coordinate with local authorities and government bodies for required permits, passes, and clearances. Vendor, Asset & Inventory Management • Vendor Coordination: Manage end-to-end vendor lifecycles, including site visits, delivery tracking, material inspections, and team coordination. • Inventory Control: Oversee asset and inventory management, ensuring optimal stock of consumables across MEP, Housekeeping, Pantry, and utilities. Billing, Procurement & Budgeting • Financial Operations: Process invoices and manage PR/PO generation using SAP and Ariba. • Budgeting: Assist in reporting and budgeting for MEP, housekeeping, utilities, water, and other consumable expenses. MIS, Reporting & Tracker Management • Operational Trackers: Maintain and update critical trackers, including AMCs, Open POs, Requests, Agreements, PPM, Projects, Rentals, and Utilities. • Dashboards & Updates: Prepare accurate MIS dashboards and deliver concise weekly, monthly, and quarterly operational updates to leadership. Ensure training calendars are consistently maintained.