Consultant- Administration (Facility)

Job description

**Core Facility Operations & Compliance** - **Site Management:** Oversee day-to-day facility operations, enforce facility checklists, update space - details, and manage weekend work plan schedules. - **FM Partner Management:** Oversee and collaborate with the Facility Management (FM) partner to ensure Service Level Agreement (SLA) compliance, monitor performance metrics, and drive service excellence across the site. - **Compliance & Safety:** Drive safety and ESG data collection, coordinate facility audits, and manage incident reporting. - **Liaising:** Coordinate with local authorities and government bodies for required permits, passes, and clearances. **Vendor, Asset & Inventory Management** - **Vendor Coordination:** Manage end-to-end vendor lifecycles, including site visits, delivery tracking, material inspections, and team coordination. - **Inventory Control:** Oversee asset and inventory management, ensuring optimal stock of consumables across MEP, Housekeeping, Pantry, and utilities. **Billing, Procurement & Budgeting** - **Financial Operations:** Process invoices and manage PR/PO generation using SAP and Ariba. - **Budgeting:** Assist in reporting and budgeting for MEP, housekeeping, utilities, water, and other consumable expenses. **MIS, Reporting & Tracker Management** - **Operational Trackers:** Maintain and update critical trackers, including AMCs, Open POs, Requests, Agreements, PPM, Projects, Rentals, and Utilities. - **Dashboards & Updates:** Prepare accurate MIS dashboards and deliver concise weekly, monthly, and quarterly operational updates to leadership. Ensure training calendars are consistently maintained.