Team Member-Secretarial-KMPL-SUPPORT SERVICES-Secreterial

Job description

Function: Secretarial Location: Kotak Infinity, Infinity IT Park, 6th Floor, near Film City road, Malad (East) Job Role: Secretarial Team Member Number of positions: 1 (One) Work experience: Relevant work experience of 0-1 years Grade: M2/M3 Reporting: Company Secretary Qualification: Company Secretary (CS membership) preferable experience with SEBI LODR / RBI compliances Job Description: Will be part of the Secretarial Team and responsible for the following: Companies Act Related • Preparation of applicable ROC forms, filing; • Preparation of agenda and notes to agenda for the Board / Committee level meetings; • Draft Minutes preparation, follow ups, etc.; • Uploading in paperless module; • Preparation of extracts of the minutes of the meetings, resolutions; Circular resolutions • Declarations relating to trading code of conduct; annual declarations/disclosures; Board evaluation; • Verifying Charge forms, signing of CS’s DSC; • Website updation; • Covering letters for all correspondences with the regulators, printing of secretarial and compliance related documents; SEBI Compliances Related • Preparation of Intimations/statements/Reports/declarations to BSE as per SEBI LODR requirements/Stock Exchange • SEBI compliances for Committee / Board agenda • Inspection of the trades of Designated persons/affected persons and compliance to Trading code of Conduct • Structural Digital Database compliance • Scores, Smart ODR compliances RBI Compliances Related • Support to RBI compliance team on secretarial/other matters CSR Related • CSR Committee scheduling; preparation of agenda/notes to agenda; following up with Group CSR team; CSR related work: MOUs, Payments/Release letters, Receipts, etc. Others • DSC register updation; Follow ups; Procuring DSCs, etc. • To check directors/members availability for Committees, Board & GM meetings; • Coordination with other departments for agenda, actionable, submission, compliance, filing of statutory returns/forms/disclosures • Preparation of PAS-3, updating about change in Committees / Board / Directions / Action Taken Report (of previous Committee(s)/Board directions/actionable) • Updation of Attendance registers (directors, invitees, auditors, etc.); Organize time / date / meeting rooms, sending reminders for the meetings • Maintenance of files; Arranging All Committee and Board files • Timely payments for ROC forms, sitting fees / commission / dividend, Director(s) travel, CSR expenditure release / tranches, related work for filing results, etc.; Job Skills • Flair for writing Minutes, letters, etc..; • Ensure timeliness and meeting of deadlines; Ability to handle pressure / do multi-tasking; • Upto date on all the Guidelines/Provisions/regulatory requirements; • Good communication skills, confident and a positive attitude;