Executive Assistant (EA)

Job description

The Executive Assistant will provide high-level administrative support to the senior management team at BDO India. This role requires an individual who is highly organized, proactive, and capable of managing multiple tasks with a high level of efficiency. The successful candidate will be responsible for handling day-to-day operations, including calendar management, travel arrangements, meeting coordination, and assisting with business operations such as billing, invoicing, etc. • Designation: Executive Assistant (EA) • Reporting Manager: Partner • Qualification: Graduate • Function - Administration • Location - Mumbai (Dadar/Lower Parel) Key Responsibilities: • Manage day-to-day calendar management, fixing appointments, travel bookings. • Assisting in all areas of business- handling billing, invoices, etc • Planning, coordination, making agendas & MOM for meetings. • Read and route incoming mail, prepare outgoing mail, including e-mail, answer, and screen telephone calls, arrange conference calls as & when required. • Coordinate with entire business teams for arranging review meetings, business plan discussion, collect required data and prepare presentations for Meetings as & when required. • Screen and direct phone calls. • Scheduling meetings and appointments • Make travel arrangements. • Take dictation and minutes. Qualifications : • A bachelor’s degree in business administration, Management, or a related field. • 10+ years of experience in an administrative or executive assistant role. • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Excellent written and verbal communication skills. • Strong organizational and time management skills with the ability to handle multiple tasks simultaneously. • Ability to work independently, prioritize tasks, and meet deadlines. • Familiarity with business travel arrangements and calendar management. • High level of confidentiality and discretion.