Legal & Integrity Operation Specialist

Job description

Role & responsibilities Mission Statement: The Legal & Integrity (L&I) Operations Specialist is responsible for carrying out a wide range of administrative and data management activities to ensure smooth operations and efficient running of the Legal & Integrity function, globally. This includes managing data, overseeing critical processes, and providing support to L&I Team members around the world. Your Responsibilities: • Ensure accuracy, quality and integrity of data in various systems used by the L&I team for managing Matter, Spend, Knowledge, Learning Managment System etc. • Pro-actively maintain and enforce document management and retention policies, procedures, and best practices to ensure optimal data quality of L&I documents). • Participate in the smooth running of and adherence to key processes within the L&I function, such as Outside Counsel engagement (e.g. raising Purchase Orders) etc. • Serve as a point of contact for internal and external (e.g. Law Firms) inquiries, providing timely and professional responses. • Lead the Operations on-boarding of new L&I colleagues, to ensure they are able to use the tools and become familiar with processes in place as smoothly as possible. • Assist in the roll-out of new systems, for example by assisting with testing or documentation. • Provide Level 1 support (general User support, not technical) to the L&I community. • Collaborate with cross-functional, international teams to support business objectives and support continuous improvement. • Handle confidential information with discretion and maintain a high level of professionalism at all times. • Living Hitachi Energys core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business. Preferred candidate profile • Bachelor's degree in Business Administration, BCA, B.Tech or related field. • 1-2 years of experience in an administrative role, with a focus on data management. • Self-starter caliber who could own tasks through to completion. • Strong attention to detail & excellent organizational skills. • Ability to handle multiple tasks simultaneously. • Proficiency in both spoken & written English language is required.