Manager - Coal Sourcing & Logistics -

Job description

Job Purpose To drive & execute the coal sourcing function effectively with proper planning ,Liasioning and analysis of various sources of coal with better quality and optimized cost **ORGANISATION CHART** Position Title Reports To Manager- Coal Sourcing & Coal Logistics Head –Coal Sourcing &Logistics Key Accountabilities **Accountabilities** **Key Performance Indicators** Key Accountabilities: •Formulation of Strategy and planning for coal Logistics, procurement through various modes like FSA, E-Auction, Imported Coal and open market to meet the Business Plan Targets. •Review the coal AOP plans prepared by the planning team. •Participation and procurement of coal Under E-auction (Spot & All Shakti) •Financial Proposals for coal procurement & Quality estimation •Review parity sheets to evaluate landed cost of alternate grades of coal. •Preparation of Monthly MIS and MRM data. •Review & assist in awarding of contracts relating to transportation, open market, AMM & Handling. •GRN processing and Reconciliation of Coal Quantity & Quality with vendors. •Clearing of GRIR and open items dump of Coal Companies, Railways and Vendors. •Liasioning with CIL Susidiaries for planning, procurement, Coal materialization, quality and reconciliation •Liasioning with Railways for rake movement and Waivar of Demurrage Charges. •Finalize on the sourcing of coal from the respective geographies. •Finalize on the pricing benchmarks for coal procurement by geography Oversee physical coal procurement process. •Supervise Operation of coal movement by Rail, Road. •Rake loading and movement of import coal at Port. •Review and assist actual dealing activities for coal Logistics •Preparation of RFQ/tender document, inviting offers, bid evaluation & preparation of price comparison chart. •Formulation of Standard Operating Procedure for procurement, logistics activities & circulation to all team members. •Network with suppliers & negotiate term contracts with suppliers. •Implement risk management processes and systems. •Oversee execution of the Risk Committee mandates. •Implement processes and a limit framework to monitor activities on an ongoing basis. •Implement performance management and reporting systems and MIS Standardize processes. •Monitoring and control of the Fuel (Coal) Management Activities to achieve fuel availability at optimum cost and as per scheduled generation plans. •Monitoring and controlling turnaround time of orders & dispatches and Just-in-time (JIT) inventories in the port /warehouses/mines. -Plan Vs Actual. • Audit Remark. • Reviews. Cost Control: •Logistics of coal from domestic sources at optimum cost through tenders, inviting offers and negotiations. •Monitoring and control of the Fuel (Coal) Management Activities to achieve fuel availability at optimum cost and as per scheduled generation plans. •Assist in finalize on the benchmark pricing in case of e-Auction and term agreements with suppliers. •Assist in negotiate and finalize contracts relating to transportation, open market, AMM & Handling with a view to fix landed cost of coal. -Benchmarked Vs Actual. • Audits. • Reviews. KEY ACCOUNTABILITIES - Additional Details 100 % Coal materialization from Rail & Road Logistics with zero non compliance **EXTERNAL INTERACTIONS** • Regular interaction with different ranks official of, CIL subsidiaries, Railways & Ministry Level. • Liaising with coal companies (CIL Subsidiaries), Railways, Coal company laboratories, sales Deptt, and Coal Sampling Agencies. • Coordination with coal companies, transport agency and mine end team along with railways for smooth, hassle free & timely delivery of coal at power plant. • Coordination with AMM **INTERNAL INTERACTIONS** • Interaction with Cross functional team, COO, Dy. Plant Head, Head CHP, Head Chemistry, Auditors, Store & Finance etc. • Coordination with Coal Handling team for proper coal yard management • C & C: for GRN Process, Service entry & issue of work orders. • Coordination with stores department. • Security Dept : for in plant Traffic control. • Finance Control: Reduction in Cost/ Mcal basis **FINANCIAL DIMENSIONS** • Project handled for inward Outward coal movement to the tune of Rs 1500 Cr. • Reduction in Coal Cost /Mcal • Targeting Railway & Road transportation extra charges regularly. Other Dimensions • Handle the team of logistics people for coal yard unloading operation and coal loading at mines. Education Qualifications • Degree Relevant Experience • 5-10 Years of Experience in Energy sector at Logistics. **COMPETENCIES** • Personal Effectiveness • Social Awareness • Entrepreneurship • Problem Solving & Analytical Thinking • Planning & Decision Making • Capability Building • Strategic Orientation • Stakeholder Focus • Networking • Execution & Results • Teamwork & Interpersonal influence • Tender and Bid Management (Practitioner) • Supplier Management (Practitioner) • Contract Management (Proficient) • Domestic Transportation and Logistics Management (Practitioner) • Coal Quality Management (Practitioner) • Coal Import Management (Practitioner) • Performance Measurement (Practitioner) • Cost Optimization (Practitioner) • Regulatory Compliance (Proficient)