MANAGER - SECRETARIAL

Job description

LNT/M-S/1775077 • HOSC-Head Office • Landmark • Posted On 30 Jun 2026 • End Date 27 Dec 2026 • Required Experience 15 - 20 years Skills Knowledge & Posting Location Company Secretarial Work Minimum Qualification Bachelor of Commerce (BCom) Job Description Key Responsibilities 1. ESOP (Employee Stock Option Plan) Management – L&T • Assist in processing ESOP grants, vesting, and exercise activities. • Maintain updated ESOP records and coordinate with internal stakeholders, employees, and RTA (Registrar & Transfer Agent). • Support in preparing ESOP-related MIS, ensuring accuracy and compliance with company policies and statutory guidelines. • Handle employee queries related to ESOP status, documentation, and timelines. 2. Department Budgeting • Support the preparation, consolidation, and monitoring of the Secretarial Department's annual budget. • Track monthly/quarterly expenditure and ensure alignment with approved budgets. • Assist in variance reporting and flag any deviations or required budget revisions. • Coordinate with Finance for budget submissions, approvals, and updates. 3. Dividend Reconciliation • Assist in reconciliation of dividend payments, unclaimed dividends, and related financial records. • Coordinate with RTA, Finance, and internal stakeholders for verification of dividend disbursements. • Maintain updated records of dividend payouts and support in reporting to regulatory bodies, as required. • Support in resolving shareholder queries related to dividends. 4. Bills Processing & Department Monitoring • Process vendor bills, invoices, professional fee statements, and ensure timely payments. • Maintain accurate logs of bills processed and track status with Accounts/Finance teams. • Assist in monitoring departmental expenses and ensuring compliance with internal financial policies. • Support vendor coordination and documentation requirements. 5. Assistance to the Secretarial Team • Provide administrative and compliance-related support to the Company Secretarial team. • Assist in maintaining statutory registers, filings, and documentation in line with Companies Act and SEBI requirements. • Manage correspondence, document control, and coordination with cross-functional teams.