MANAGER - SECRETARIAL

Job description

LNT/M-S/1775077 - HOSC-Head Office - Landmark - Posted On 30 Jun 2026 - End Date 27 Dec 2026 - Required Experience 15 - 20 years ## **Skills** #### **Knowledge & Posting Location** Company Secretarial Work #### **Minimum Qualification** Bachelor of Commerce (BCom) ## **Job Description** **Key Responsibilities** **1. ESOP (Employee Stock Option Plan) Management – L&T** - Assist in processing ESOP grants, vesting, and exercise activities. - Maintain updated ESOP records and coordinate with internal stakeholders, employees, and RTA (Registrar & Transfer Agent). - Support in preparing ESOP-related MIS, ensuring accuracy and compliance with company policies and statutory guidelines. - Handle employee queries related to ESOP status, documentation, and timelines. **2. Department Budgeting** - Support the preparation, consolidation, and monitoring of the Secretarial Department's annual budget. - Track monthly/quarterly expenditure and ensure alignment with approved budgets. - Assist in variance reporting and flag any deviations or required budget revisions. - Coordinate with Finance for budget submissions, approvals, and updates. **3. Dividend Reconciliation** - Assist in reconciliation of dividend payments, unclaimed dividends, and related financial records. - Coordinate with RTA, Finance, and internal stakeholders for verification of dividend disbursements. - Maintain updated records of dividend payouts and support in reporting to regulatory bodies, as required. - Support in resolving shareholder queries related to dividends. **4. Bills Processing & Department Monitoring** - Process vendor bills, invoices, professional fee statements, and ensure timely payments. - Maintain accurate logs of bills processed and track status with Accounts/Finance teams. - Assist in monitoring departmental expenses and ensuring compliance with internal financial policies. - Support vendor coordination and documentation requirements. **5. Assistance to the Secretarial Team** - Provide administrative and compliance-related support to the Company Secretarial team. - Assist in maintaining statutory registers, filings, and documentation in line with Companies Act and SEBI requirements. - Manage correspondence, document control, and coordination with cross-functional teams.