Manager - Secretarial Services

Job description

Job Title Manager - Secretarial Services **Department / Division** Corporate Affairs & Legal **External Interface** (Enlist external agencies/authorities that you are required to deal with while discharging your duty) - Statutory/Regulatory agencies: Registrar of Companies, Ministry of Corporate Affairs - SEBI, Exchanges (BSE/NSE) - RBI/Other banks - Investors/ Registry & Transfer Agent (RTA) - Auditors and Independent Directors **Minimum Qualification** (i.e education, training etc.) Company Secretary (CS) & LLB **Minimum Experience** Around 5-9 years of industry experience in Secretarial function **Special Skills/Attributes** (required for performing the job effectively) - Should have the knowledge of Corporate and Investor Regulatory framework - Exposure to Statutory/Regulatory Compliance Management - Should have the knowledge of Companies Act, Provisions of Foreign Exchange Management Act, SEBI Guidelines, Listing Agreement, etc **Overall Purpose/Objective** **Of the job** Ensure adherence to statutory compliances under various statutes in a timely manner as per Companies Act, 2013and drive the Corporate Governance norms across the organization and render support from the Board of Directors in execution of its tasks **Key Responsibilities** (List major responsibilities, that you have, to achieve the key objectives) - Ensure that the Board Meetings are scheduled to happen within 45 days from the end of quarter for unaudited financial results and also intimate BSE/NSE about the meeting, its agenda and then finally publish the same on Corporate website and newspaper advertisements - Attend the Board meeting and ensure that all the proceedings of the meeting are as per the Agenda circulated and the same is intimated to BSE/NSE - Ensure that MOMs are prepared, finalized and circulated for Board Meetings of subsidiary companies - Drive preparation of various parts of Annual reports : Directors report, Corporate Governance Report, Audit Report, etc - Ensure timely online filing within with the Registrar of Companies by way of trackers and action charts for each of the companies in the group of the required documents - Ensure that within 30 days after AGM, all necessary filings with the RoC are carried out – certified annual returns (P&L/Balance Sheet etc.), Appointment of Auditors/Directors, Special resolutions etc., as well as necessary forms with Ministry of Corporate Affairs are filled - Liaise and build relations with the Registrar of Companies, Company Law Board, CLT, Depositories, SEBI, MCA, Stock Exchange, other statutory authorities.