MIS Executive

Job description

Job Title MIS Executive Job Description Summary Job Description • MIS & Reporting Management • Preparation and submission of Daily MIS, Weekly MIS, and Monthly Reports as per defined SLAs. • Compilation of Monthly Management Report (MMR) by collecting inputs from all departments (Technical, Soft Services, Security, etc.). • Maintaining and updating Daily MIS Report (DMR) with accurate operational data. • Ensuring accuracy, consistency, and timeliness of reports shared with stakeholders. • Operations Coordination • Coordination with Engineering Manager (EM) and department heads to maintain critical site trackers. • Monitoring and tracking PPM (Planned Preventive Maintenance) activities through CAFM/Evolution system. • Follow-up for closure of complaints, audit observations, and open issues with respective teams. • Preparation of delay analysis reports for pending tasks. • Data Management & Documentation • Maintaining records of all internal and external communications. • Managing trackers for complaints, PPM, audits, consumables, and compliance records. • Ensuring proper documentation and data archiving for audits and reference purposes. • Financial & Administrative Support • Handling Imprest account at site level with proper tracking and reconciliation. • Supporting budgeting and expense tracking under guidance of site management. 1.4. Key Relationships  Internal: Site Team, Engineering, Soft Services, Security, Admin  External: Client Representatives, Vendors, External Agencies 1.5. Job Purpose • To ensure efficient MIS reporting, data management, and coordination of site operations, enabling effective decision-making, compliance monitoring, and smooth functioning of facility management services. 1.6. Accountabilities Key Result Area Major Activities MIS & Reporting • Ensure timely submission of MIS reports as per SLA. • Prepare and submit Monthly MMR by collecting inputs from departments. • Maintain and update Daily MIS (DMR). PPM & Complaint Tracking • Track, assign, and close PPM activities in CAFM/Evolution. • Monitor complaint closure status and follow up with teams. Coordination & Follow-up • Coordinate with EM and section heads for maintaining trackers. • Follow up on pending complaints, audit points, and action items. Data & Documentation • Maintain records of communications with external agencies. • Prepare delay reports and compliance documentation. Financial Support • Manage site imprest account and maintain records of expenses. Other Responsibilities • Take additional responsibilities assigned by management. • Support process improvement and operational efficiency initiatives. 1.7. Authority • Ensure timely and accurate submission of MIS, DMR, and reports. • Monitor closure of complaints, PPM, and audit observations. • Maintain communication records and issue reminders to concerned stakeholders. • Track OHS objectives and ensure timely action completion. 1.8. OH&S Responsibility • Ensure understanding and compliance with OHS&W Policy. • Follow safety management systems (SOPs, manuals, procedures). • Participate in safety meetings, employee consultation forums, and training programs. • Identify workplace risks and ensure implementation of control measures. • Report incidents, unsafe conditions, and near misses. • Ensure compliance with Permit to Work (PTW) and risk assessment practices (JSA, HIRA, TBT). • Maintain all OH&S documents as per assigned responsibilities. INCO: “Cushman & Wakefield”