Onboarding Specialist

Job description

Roles & Responsibilities Key Responsibilities: A. Employee Onboarding & Documentation • Manage joining documents, verification of records, and HRIS creation. • Initiate BGV cases immediately after joining and ensure documents are complete for verification. • Ensure onboarding files are complete and audit-ready. B. Background Verification (BGV) • Initiate and track BGV for new joiners. • Coordinate with vendors, employees, and escalate discrepancies. C. HRIS Management & Data Updation • Update employee lifecycle data in HRIS. • Run periodic data audits and share reports/MIS as needed. D. Attendance & Leave Management • Reconcile monthly attendance and leave records. • Resolve missing punches and discrepancies before payroll cut-off. E. Probation & Confirmation Process • Track probation timelines and follow up with managers. • Issue confirmation/extension documents and update HRIS. F. Exit & Offboarding Management • Manage exit documentation, clearance, system deactivation, and F&F inputs. • Issue relieving and experience letters. G. Statutory Compliance – PF & ESIC • Manage employee registrations, updates, and query resolution. • Support PF transfers/withdrawals and ESIC processes. H. Employee Records & Compliance • Maintain updated, complete digital and physical files with BGV and statutory documents. Qualifications/Requirements: Preferred Qualifications: Education & Other Skills • Bachelor’s degree; MBA/PGDM in HR preferred. • 2/3 years of experience in HR Operations with exposure to BGV, HRIS, attendance, payroll inputs, & compliance. • Strong understanding of HR operations, onboarding, exit processes, and statutory compliance. • Should have sound knowledge of MS Office (Word, Excel & Power point). • Good communication (verbal & written) and stakeholder management skills. • Problem-solving mindset, disciplined, positive approach, enthusiastic and a sense of ownership. • Should have high collaboration skills to work with multiple stakeholders in the department. • Ability to maintain confidentiality and integrity