Plant||Administrator||Sonipat

Job description

Key Responsibilities • Manage day-to-day office and factory administrative activities. • Coordinate housekeeping, security, pantry, transport, maintenance, and other facility services. • Maintain office assets, stationery, consumables, uniforms, and administrative records. • Coordinate travel arrangements, courier services, and document management. • Support recruitment, onboarding, employee documentation, attendance, leave records, and HR-related activities. • Assist in maintaining employee records and statutory compliance documentation. • Raise Purchase Requisitions (PR) and coordinate Purchase Orders (PO) with the Procurement team. • Follow up with vendors for timely delivery of materials and services as per agreed timelines. • Coordinate with vendors regarding quotations, invoices, service requests, and payment-related documentation. • Maintain vendor database, PO records, and administrative MIS reports. • Verify invoices and support documents before processing for payment. • Coordinate Annual Maintenance Contracts (AMC) and monitor service schedules for office equipment and facilities. • Support internal audits and ensure compliance with company policies and administrative procedures. • Coordinate with internal departments to ensure timely completion of administrative requirements. • Perform any other administrative responsibilities assigned by management. Qualification & Experience • Graduate in any discipline or in HR or Administration preferred. • 2–5 years of experience in Factory Administration with exposure to HR coordination, vendor management, and purchase coordination. Key Skills • Administration & Facility Management • HR Coordination • Vendor Management & Follow-up • Purchase Order Coordination • Documentation & MIS Reporting • MS Office (Excel, Word, PowerPoint) • Communication, Coordination & Time Management