Receptionist

Job description

**Job Location:** Khandala MIDC, Phase-II, Village Kesurdi, Tal.- Khandala, Dist.- Satara, Maharashtra. **Designation: Receptionist** **(on Staffing Contract)** **Department:** Administration **Formal education:** Any Graduation **Roles & Responsibilities:** **1.** **Communication & Telephone System** a. Administration of Telephone System / EPABX unit b. Attending & transferring all incoming ISD / STD / local calls c. Ensuring AMC / repair of telephone system, coordination with vendor d. Administration of wireless instruments e. Liaison with BSNL / Post Office f. Maintaining and updating internal telephone lists **2. Visitor & Guest Management** a. Visitor management and guest/customer/client coordination b. Hotel tie-ups and hotel/guest house bookings for employees & guests c. Managing guest hall, training halls, and conference room bookings d. Updating guest house welcome digital display board **3. Travel & Logistics Support** a. Employee flight, train and bus bookings b. Support for local vehicle booking, locker, travel booking, transport, canteen, admin activities & recreation facilities c. Maintaining the record of all company cars, buses and vendor bucket cars d. Coordination within company driver & allocating duties as per schedule. e. Company car repair and maintenance coordination **4. Records & Documentation** a. Keeping records of various bills (telephone, transport, hotels, etc.) b. Preparing various MIS reports **5. Courier & Office Services** a. Administration of courier / fax services b. Administration of vending machines c. Administration of pest control activities **6. Library & Facility Management** a. Managing and updating the book library b. Conference room/ Training Room / Auditorium management c. Coordination of recreation facilities **7. Support to Plant HR & ER / Plant Head as & when required**