Sales Admin & Ops Asst Analyst

Job description

## Overview This is a Foodservice Jr. Analyst role for more complex contract setups and payments (current, renewal and new contracts). Role will include contract management, expired tactics and all payments. Creating a strong relationship with Sales (KAM/FSRs) and Finance. This role requires analytical thinking, flexibility to adapt to changes, proactiveness and relationship-building skills. ## Responsibilities - Build a working relationship with division teams and understand the work to be completed - Work closely with the current HBS West Division FS team as well as with PBNA Division SMEs to learn the contracts, payments and legal processes and details - Request, review and maintain files CONTRACT SET UP & MAINTAINENCE (process steps may vary by Division based on Finance requirements) - Review BAM vs Contract - Contact the contract owner/FSR with a list of items that do not align with the BAM - Using Finance approval email, setup contract as written - Setup the contract's tactics in TPM - Estimate combined DSD & PDP annual rebate payments per Sales Location based on BAM - Add FOBO information in the tactics to include their portion of the payment(s) - Verify if there is OTS funding supporting this contract - Ensure documentation is saved for all funding - Add the supplier number to the tactics and roll all tactics for the term of the contract - Send email confirmation to contract owner of completed TPM setup CONTRACT SET UP & MAINTAINCE- 3POs or Third-Party Operators (process steps may vary by Division based on Finance requirements) - Setup 4 quarterly BASE tactics for all B&C set at a rate determined by Finance - Weekly reports are sent to the Sales Team with performance status and SKU requirements - The accrual rate is adjusted based on performance and forecast 2-3 days before quarter-end - A final report for the quarter is distributed to Sales and TPM Teams - Did the customer have net revenue growth to earn a payment - Did the customer meet all the SKU requirements - Contact Sales Team to inform them that SKUs were missed - Payment is denied and tactic moves to Completed status - Print a pdf of the Finance report and attach as backup to the payment in TPM - Adjust the amount to match the report from Finance and approve the payment - Send email confirmation to contract owner and Channel Manager of approved payment CONTRACT ROLL OVER (process steps may vary by Division based on Finance requirements) - Quarterly check whether customer contract has a VTH (Volume Threshold) or auto renewal clause - Is VTH (Volume Threshold) met by the customer - The backup report is attached based on which the rollover period is determined - Rollover is created in the TPM for all the rebates tactic PAYMENTS (process steps may vary by Division based on Finance requirements) - Monitor all pending payments in TPM. Manual and volume based Payment require Hub to interact for payment. - What is the payment type? (PDP or Dual DSD & PDP) - Lookup the distributor name by pulling a PDP report in ERT - Request a volume report from the KAM providing the COF, delivery address, distributor name and specific timeframe - The report is formatted and the payment calculations are added for backup - Run a DSD volume report and add volume to payment calculations if needed - Is a volume or net revenue report needed to validate the payment? (adjustable lump sum or rebates) - Assigned to Sales Team runs the DSD ERT report, formats it and calculates the payment - Request a volume report from the contract owner providing the FOBO name, delivery address and specific timeframe - The report is formatted and the payment calculations are added for backup - The FOBO payment request is adjusted and completed in TPM with a new payment dropping the next day - Does the automatic payment (Advance and EOY) in TPM need to be adjusted - Contractual lump sum payments not tied to performance requirements are moved to KAM Manager Review status - Standard in arrears payments (typically EOY) are adjusted based on the backup report and moved to KAM Manager Review status - The backup report is attached to the payment and it's moved to KAM Manager Review status - The SPA-Finance Team creates the manual payment, attaches the invoice (i.e. Marketing fund) and moves the payment to KAM Manager Review status - Email is sent to contract owner and Channel Manager with any backup documents and confirmation of approved payment - Notes are added to the LTA or tactic to avoid accidental approval until the payment is ready for - Reminder emails are sent to the contract owner and Channel Manager on a Period basis asking for status of payment until completed - If the payment will never be paid, the payment is denied and the tactic is closed ## Qualifications - 5-6 years of experience Sales & Finance, preferably in a leading consumer goods company - Bachelors in finance or economics - Strong knowledge of MS Office programs specifically Excel - Have 2+ years’ experience using SAP & Oracle platforms - Propensity to learn PepsiCo software systems - Highly organized and responsive, with ability to work to SLAs and tight deadlines - Best-in-class time management skills, ability to multitask, set priorities and plan - Excellent written and oral communication skills; proactively communicates using appropriate methods for situation and audience in clear, concise and professional manner - Ability to provide superior customer service - Language Skills – Fluent English