Secretary

Job description

LNT/EA/1791725 - DEIC-L&T Precision Engineering & Systems IC - Bengaluru - Posted On 15 Jul 2026 - End Date 11 Jan 2027 - Required Experience2 - 7 years ## **Skills** #### **Knowledge & Posting Location** Secretary #### **Minimum Qualification** Graduation Certificate ## **Job Description** The position functions as an coordinator and support partner to the leader as and when the situation demands. Kindly find below a comprehensive list of roles and responsibilities: **1. Executive Calendar and Time Management** - Manage the leader's complex and dynamic calendar across multiple businesses. - Prioritize meetings based on strategic importance, business impact, and urgency. - Coordinate internal reviews, customer meetings, board discussions, leadership interactions, and external engagements. - Eliminate scheduling conflicts and ensure optimal utilization of the leader’s time. - Anticipate travel schedules, review cycles, and critical business events. **2. Meeting Coordination and Governance** - Schedule and coordinate- Leadership reviews Business unit reviews Customer meetings Board and governance meetings Strategy discussions Employee interactions - Prepare agendas, pre-meeting briefs, and supporting documents. - Capture action items and ensure follow-up with stakeholders. - Track commitments and monitor closure of actions. **3. Communication Management** - Screen emails, calls, and meeting requests. - Prioritize communications requiring executive attention. - Draft and review- Business correspondence Leadership communications Customer communications Internal announcements Meeting requests and follow-ups - Represent the leader's office professionally with internal and external stakeholders. **4. Travel and Logistics Management** - Coordinate domestic and international travel. - Manage flight bookings, hotel reservations, local transportation, and itineraries. - Ensure visa, travel documents, and expense requirements are met. - Handle last-minute changes and contingencies. - Coordinate airport pickups, visitor access, and meeting logistics. **5. Stakeholder Coordination** - Act as the single point of contact for Business heads, Customers, Corporate functions, External partners, Leadership teams. - Coordinate between various businesses and locations. **6. Board and Leadership Support** - Coordinate approvals and document circulation. - Maintain confidentiality of sensitive materials. **7. Project and Action Tracking** - Monitor key deliverables across businesses. - Track commitments made during meetings. - Follow up with business heads and functional teams. - Escalate delays where required. **8. Confidentiality and Governance** - Handle sensitive: HR matters, Financial information, Strategic discussions, Customer matters, Organizational decisions. - Maintain strict confidentiality. - Ensure compliance with company policies and data protection requirements. **9. Office and Administrative Management** - Maintain organized physical and digital records. - Manage documentation and filing systems. - Coordinate office resources and support services. - Ensure smooth functioning of the office. **10. Employee and Leadership Engagement** - Coordinate employee roundtables. - Support leadership communication initiatives. - Facilitate interactions between leadership and employees. **11. Visitor and Protocol Management** - Coordinate visits of – Customers, Senior leaders, Government officials, Industry partners. - Arrange access permissions, hospitality, meeting rooms, and logistics. - Manage protocol requirements for senior visitors. **12. Strategic Support** - Provide background information and briefing notes before meetings. - Anticipate information requirements. - Maintain awareness of key business priorities. - Act as a trusted advisor to the leader’s office. - Support decision-making by ensuring timely availability of information. Ensure the overall smooth functioning of the office activities both operational and administrative.