Secretary (Shared Leadership Support) | Nykaa | Mumbai

Job description

We're Hiring: Secretary (Shared Leadership Support) | Nykaa | Mumbai Nykaa is looking for a highly organized, proactive, and detail-oriented Secretary to provide administrative and coordination support to multiple Senior Vice Presidents across the organization. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and excels at stakeholder coordination. Key Responsibilities • Provide administrative and secretarial support to multiple SVPs. • Manage complex calendars, schedule meetings, and coordinate appointments across leadership teams. • Arrange domestic and international travel, including flight bookings, accommodation, transportation, and travel itineraries. • Coordinate internal and external meetings, ensuring seamless communication and timely follow-ups. • Prepare meeting agendas, maintain minutes of meetings, and track action items. • Manage correspondence, emails, and confidential information with a high degree of professionalism and discretion. • Coordinate with cross-functional teams to facilitate smooth execution of leadership priorities. • Support planning and execution of leadership meetings, town halls, offsites, and business events. • Process expense reimbursements and assist with other administrative and operational activities. • Maintain organized records, documentation, and reports while ensuring timely completion of assigned tasks. What We're Looking For • Bachelor's/Post Graduate degree in any discipline. • 48 years of experience in a Secretarial, Executive Assistant, or Leadership Support role. • Experience supporting multiple senior stakeholders simultaneously is preferred. • Excellent organizational, communication, and stakeholder management skills. • Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, and Word). • Ability to prioritize competing requests, manage multiple calendars, and adapt in a dynamic, fast-paced environment. • High level of integrity, confidentiality, and attention to detail. Why Join Nykaa? At Nykaa, you'll work closely with senior leadership, gain exposure to diverse business functions, and contribute to a high-performing, collaborative organization. If you enjoy enabling leaders to perform at their best and are passionate about operational excellence, we'd love to hear from you. Interested? Apply now and become a part of Nykaa's growth journey.