Secretary - VMD

Job description

. Delivery accountability: Primary Responsibilities • Maintain calendars arrange, coordinate and prioritize complex scheduling and logistics. • Provide telephone coverage answer executive phones, take accurate messages, know executives whereabouts at all times, handle urgent calls with appropriate judgment. • Arrange (including selection of date, time, and location) internal and external meetings (internal meetings typically require extensive coordination). • Conduct extensive online and off-line research as requested. • Responsible for handling all travel arrangements (domestic and international) including hotel accommodations, airline reservations, rental cars, off-site meeting venues. Arrange special meeting facilities (e.g. food, PC projector, etc.); send meeting confirmation emails; prepare and distribute meeting materials. • Overall Administration • Confidential records maintenance Education Requirement : • 5-10 years Experience Requirement : Any Graduate Skills Competencies : • Good interpersonal communication techniques • experience in facility management techniques • good negotiation techniques • Effective time and workload management • Effective multi-tasking skills • Proficient in Microsoft Office desirable • Pro-active, problem solving approach • Ability to form good working relationships with a wide range of groups and individuals • Self-motivated and able to work unsupervised and on own initiative • The candidate must have a very keen eye for detail and accuracy . Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.