Senior Executive - Administration

Job description

**Core Facility Operations & Compliance** **Site Management:** Oversee day-to-day facility operations, enforce facility checklists, update space details, and manage weekend work plan schedules. **FM Partner Management**: Oversee and collaborate with the Facility Management (FM) partner to ensure Service Level Agreement (SLA) compliance, monitor performance metrics, and drive service excellence across the site. **Compliance & Safety:** Drive safety and ESG data collection, coordinate facility audits, and manage incident reporting. **Liaisoning:** Coordinate with local authorities and government bodies for required permits, passes, and clearances. **Vendor, Asset & Inventory Management** **Vendor Coordination:** Manage end-to-end vendor lifecycles, including site visits, delivery tracking, material inspections, and team coordination. **Inventory Control:** Oversee asset and inventory management, ensuring optimal stock of consumables across MEP, Housekeeping, Pantry, and utilities. **Billing, Procurement & Budgeting** **Financial Operations:** Process invoices and manage PR/PO generation using SAP and Ariba. **Budgeting:** Assist in reporting and budgeting for MEP, housekeeping, utilities, water, and other consumable expenses. **MIS, Reporting & Tracker Management** **Operational Trackers:** Maintain and update critical trackers, including AMCs, Open POS, Requests, Agreements, PPM, Projects, Rentals, and Utilities. **Dashboards & Updates:** Prepare accurate MIS dashboards and deliver concise weekly, monthly, and quarterly operational updates to leadership. Ensure training calendars are consistently maintained