Shipping Assistant

Job description

Vacancy for Shipping Assistant \\_ SET Join us as a Shipping Assistant SET based in Pune to develop and implement procedures, control systems for maintaining smooth movement for all shipments. Monitoring the transportation & courier dispatches for national & international through exclusive service providers. Preparation & monitoring of all documentation. Handling Packing claims. About the Company: In Alfa Laval, we are every single day contributing to a more sustainable future for our planet through engineering innovation. Our global team designs and implements the refining, recycling and purifying process that allow our customers to be better themselves. You will find our work in leading applications for water purification, clean energy, food production, waste processing, pharmaceutical development and much more. The people of Alfa Laval enjoy the freedom to pursue ideas and the resources to see those ideas to become reality, in an environment that welcomes drive, courage and diversity. The result is a company where we all can be very proud of what we do. Our core competencies are in the areas of heat transfer separation, and fluid handling. We are dedicated to optimizing the performance of our customers' processes. our world-class technologies, our systems, equipment and services must create solutions that help our customers stay ahead. Please feel free to peruse our website www.alfalaval.com. The position / About the Job: In this job the Shipping Assistant would be responsible for: Key Tasks and responsibilities: • ### GMU Machine Dispatch- First received Plan from OH then change the status in Movex generate packing list if any addition line in OA packing list to be send to Stores Make machine ready with all spares and offer for Inspection after Inspection pack the machine take a size and weight of packed machine prepare final packing list, order booking, VGM according to that and send it to O2C team. Second day load the consignment prepare gate pass E way bill and carriers documents along with Invoice Take a sign on packing list scan and file with all related documents. • ### GMU Parts Dispatch - First received Plan from OH then change the status in Movex generate packing list and send to Stores second day collect spares from Stores offer for Inspection after Inspection pack the spares in plywood box take a size and weight of packed spares prepare final packing list, order booking, VGM according to that and send it to O2C team. Second day load the consignment prepare gate pass E way bill and carriers documents along with Invoice; file all related documents. • ### GMU Free Supply Dispatch- First received Plan from OH then change the status in Movex generate packing list and send to Stores second day collect spares from Stores offer for Inspection after Inspection pack the spares in plywood box take a size and weight of packed spares prepare final packing list, order booking, VGM according to that and send it to O2C team. Second day load the consignment prepare gate pass E way bill and carriers documents along with Invoice; file all related documents. • ### Local Machine Dispatch- First received Plan from OH change the status in Movex generate packing list if any addition line in OA packing list to be send to Stores Make machine ready with all spares and offer for Inspection after Inspection pack the machine take a size and weight of packed machine prepare final packing list, send it to O2C team. Take freight quotations from 2/3 transporters take freight approval from customer ,load the consignment prepare gate pass E way bill and carriers documents along with Invoice Take a sign on packing list scan and file with all related documents • ### Local parts Dispatch -First received Plan from OH then change the status in Movex generate packing list and send to Stores second day collect spares from Stores offer for Inspection after Inspection pack the spares take a size and weight of packed spares; prepare final packing list and send it to O2C team. Ask transporter/ courier to collect and deliver to customer. prepare gate pass E way bill and carriers documents along with Invoice; file all related documents. • ### Local Free supply Dispatch- First received Plan from OH then change the status in Movex generate packing list and send to Stores second day collect spares from Stores offer for Inspection after Inspection pack the spares take a size and weight of packed spares; prepare final packing list. Ask transporter/ courier to collect and deliver to customer. prepare gate pass E way bill and carriers documents along with Invoice; file all related documents. • ### MTN Dispatch to Talegaon - Received Plan from OH ,collect spares from Stores offer for Inspection after Inspection pack the spares take a size and weight of packed spares. Ask transporter to collect and deliver to Thane. prepare gate pass E way bill and carriers documents; file all related documents. • ### Transfer of machine From HSS to AMM & HSSM- First received Plan from OH then change the status in Movex generate packing list. Collect set of tool MSK ISK LSK Bowl and make machine ready with all spares and offer for Inspection after Inspection arrange to deliver the M/c along with spares to AMM/ HSSM • ### Transfer of spares from HSS to AMM & HSSM- Received Plan from OH then change the status in Movex generate packing list and send to Stores second day collect spares from Stores deliver spares to  AMM & HSSM. • ### Put away of all Finished Good\\Maintain records of all documents till 5 Years. • ### Procurements of Packing Material  (Plywood, Pinewood, Rubberwood, Other packing material) • ### Transportation -- From Dapodi Pune to Sea Port & Airport, Pune to Thane; Local customer / courier. • ### Follow-up with sales for Dispatches • ### Preparation of E Way Bill • ### Coordinate and support the daily work of the team/shift • ### Monitor processes a