US Payroll Specialist

Job description

About the Role We are looking for a detail-oriented and experienced Global Payroll Specialist with strong expertise in managing payroll operations across USA & Ireland, Netherlands, Germany. The ideal candidate will ensure accurate, compliant, and timely payroll processing while partnering closely with HR, Finance, external payroll vendors, and local stakeholders. This role requires deep knowledge of country-specific payroll regulations, statutory compliance, taxation, benefits administration, and reporting requirements across multiple jurisdictions. Key Responsibilities Payroll Processing & Operations • Manage end-to-end payroll processing for Ireland, Netherlands, Germany, USA, India, and Australia. • Ensure payroll is processed accurately and on time, including salary, bonuses, commissions, benefits, and statutory deductions. • Review payroll inputs such as new hires, terminations, salary changes, and variable pay components. • Validate payroll reports and reconcile payroll registers prior to finalization. Compliance & Statutory Management • Ensure full compliance with local labor laws, tax regulations, and statutory requirements in all supported countries. • Oversee timely filing and payment of payroll taxes, social security contributions, pension contributions, and other statutory remittances. • Stay updated with legislative changes across all jurisdictions and implement necessary process updates. • Support internal and external audits related to payroll. Vendor & Stakeholder Management • Collaborate with external payroll providers to ensure service accuracy and SLA adherence. • Act as the primary payroll point of contact for employees, HR Business Partners, Finance, and external agencies. • Escalate and resolve payroll discrepancies efficiently. Reporting & Reconciliation • Perform payroll-related reconciliations (GL, benefits, tax accounts). • Support monthly and year-end activities including P60 (Ireland), Jaaropgave (Netherlands), Lohnsteuerbescheinigung (Germany), W-2 (USA), Form 16 (India), and Payment Summaries/Single Touch Payroll reporting (Australia). • Provide payroll analytics and reports to Finance and leadership as required. Process Improvement & Controls • Maintain strong internal payroll controls and documentation. • Identify opportunities to streamline payroll processes and improve automation. • Ensure data integrity between HRIS, payroll systems, and accounting platforms. Required Qualifications & Experience • 4–8 years of hands-on payroll experience with multi-country payroll exposure. • Demonstrated expertise in payroll operations for Ireland, Netherlands, Germany, USA. Strong knowledge of: • Income tax regulations and social security contributions in relevant countries • Statutory leave payments and employer obligations • Pension schemes and benefits taxation • Year-end payroll processes and reporting requirements • Experience working with global payroll vendors (e.g., ADP, Safeguard, TMF, Deel, etc.). • Proficiency in HRIS and payroll systems. • Strong Excel skills and comfort working with payroll data and reconciliations. • High attention to detail and strong analytical skills. • Excellent communication and stakeholder management skills. Preferred Qualifications • Bachelor of Commerce / MBA - Finance. • Experience in a high-growth, multinational SaaS or tech organization. • Knowledge of SOX controls and audit requirements. • Experience with Workday or similar HRIS platforms. Key Competencies • Strong ownership and accountability • High level of confidentiality and integrity • Ability to manage multiple payroll cycles across time zones • Strong problem-solving and process-improvement mindset • Collaborative and cross-functional working style