Administration Assistant

Job description

Designation - Administrative Assistant (Admin) Type of Employment - Offrole Department - MEDICAL AFFAIRS DEPARTMENT Scope of Work - Supporting a team of Head Medical Affairs & team JOB RESPONSIBILITIES Team Support • Single point for processing, verifying, tracking and re-conciliation with finance and admin team, at least once a week for all invoices raised by CROs, investigator sites, other vendors including medical writing, labs, ethics committee, print & online journal, etc. • Guidance to CRM & admin team in terms of preparation and verification of agreements for various HCP engagement activities that includes, but not limited to adboards, CMEs, FGDs, podcasts, consultancy agreements/ speaker agreements, etc. • Collating data from the entire medical team for submission of mandatory reports for the following: • Operational highlights to MDs office (monthly) • Advisory board update to Finance (monthly) • Weekly/monthly PMS update, monthly PMS loop-closure update • Vendor registration for vendors for all medico marketing activities • Execution of agreements - procuring of stamp papers, coordination with agencies for sign-off and execution • Inward and outward receipt and dispatch of documents for vendors, HCPs and other stakeholders • Organization of internal medical meetings, celebrations, etc. • Supporting external meetings for medical team as and when required • Support medical team for journal submissions • Support conference registration and payment Support For VP Medical Affairs & Head Medical Affairs • Preparation of slides/presentations as and when required • Collation of expense statement • Managing appointments and meeting schedules • Collation and submission of expense reports • Management of travel schedule including ticket booking and stays Job Requirements • Graduate Science/Arts/Commerce with 4-5 years of experience • Excellent knowledge of MS tools including Word, Power Point, Excel is essential • Good communication and interpersonal skills