Administration Assistant

Job description

**Designation -** Administrative Assistant (Admin) **Type of Employment -** Offrole **Department -** MEDICAL AFFAIRS DEPARTMENT **Scope of Work -** Supporting a team of Head Medical Affairs & team **JOB RESPONSIBILITIES** **Team Support** - Single point for processing, verifying, tracking and re-conciliation with finance and admin team, at least once a week for all invoices raised by CROs, investigator sites, other vendors including medical writing, labs, ethics committee, print & online journal, etc. - Guidance to CRM & admin team in terms of preparation and verification of agreements for various HCP engagement activities that includes, but not limited to adboards, CMEs, FGDs, podcasts, consultancy agreements/ speaker agreements, etc. - Collating data from the entire medical team for submission of mandatory reports for the following: - Operational highlights to MDs office (monthly) - Advisory board update to Finance (monthly) - Weekly/monthly PMS update, monthly PMS loop-closure update - Vendor registration for vendors for all medico marketing activities - Execution of agreements - procuring of stamp papers, coordination with agencies for sign-off and execution - Inward and outward receipt and dispatch of documents for vendors, HCPs and other stakeholders - Organization of internal medical meetings, celebrations, etc. - Supporting external meetings for medical team as and when required - Support medical team for journal submissions - Support conference registration and payment **Support For VP Medical Affairs & Head Medical Affairs** - Preparation of slides/presentations as and when required - Collation of expense statement - Managing appointments and meeting schedules - Collation and submission of expense reports - Management of travel schedule including ticket booking and stays **Job Requirements** - Graduate Science/Arts/Commerce with 4-5 years of experience - Excellent knowledge of MS tools including Word, Power Point, Excel is essential - Good communication and interpersonal skills