Administrative Assistant

Job description

About Our Company Ameriprise India LLP has been providing client based financial solutions to help clients plan and achieve their financial objectives for 20 years. We are part of Ameriprise Financial Inc., a US financial planning company headquartered in Minneapolis with a global presence and diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of year-end 2024. The firm’s focus areas include Asset Management and Advice, Retirement Planning and Insurance Protection. Be part of an inclusive, collaborative culture that rewards you for your contributions, and work with other talented individuals who share your passion for doing great work. You’ll also have plenty of opportunities to make your mark at the office and a difference in your community. So, if you're talented, driven and want to work for a strong, ethical company that cares, take the next step and create a career at Ameriprise India LLP. Job Description The Administrative Assistant provides comprehensive administrative and operational support to leaders. This role is responsible for driving business efficiency through proactive calendar management, meeting coordination, Salesforce administration, travel and expense support, and stakeholder engagement. The individual serves as a trusted partner to leaders, enabling them to maximize business impact, stakeholder engagement, and strategic priorities. Key Responsibilities Business Support & Calendar Management  • Manage complex calendars for assigned leaders, ensuring optimal time management and prioritization.  • Schedule business meetings, coaching sessions, team huddles, business reviews, and other strategic engagements.  • Coordinate meeting logistics, confirmations, follow-ups, and attendee communications.  • Proactively identify scheduling opportunities to help leaders achieve business goals and priorities.  • Maintain and distribute activity trackers and meeting schedules.  Salesforce & Administrative Excellence  • Ensure accurate and timely updates of meetings, activities, coaching sessions, and business interactions in Salesforce.  • Maintain data integrity and support reporting requirements.  • Track action items and follow through on commitments from meetings and business reviews.  • Create and maintain process documentation, trackers, and administrative resources.  • Prepare agendas, presentations, reports, and meeting materials as needed.  Travel & Expense Management  • Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries.  • Prepare and submit expense reports in accordance with company policies.  • Review expenses for accuracy and policy compliance.  • Manage logistics for offsite meetings, conferences, leadership events, and business engagements.  Stakeholder Engagement & Collaboration  • Build strong working relationships with leaders, business partners, stakeholders, and administrative teams.  • Communicate proactively regarding priorities, deadlines, and scheduling needs.  • Support organizational initiatives and special projects as assigned.  • Provide backup support and collaborate across the administrative support team to ensure seamless coverage.  Process Improvement & Professional Development  • Identify opportunities to improve administrative processes and operational efficiency.  • Leverage technology and AI-enabled tools to enhance productivity.  • Participate in ongoing learning and development programs.  • Share best practices and contribute to team success.  Key Success Measures  • Effective calendar and meeting management.  • High accuracy and timeliness of Salesforce updates.  • Seamless travel and expense management.  • Strong stakeholder satisfaction and responsiveness.  <