Associate Office Assistant

Job description

Designation: Office Assistant Employment Type: Contractual Role ( Fixed term contract for 12 months) **Role & responsibilities** - Manage the executive's calendar, including scheduling meetings, appointments, and travel plans. - Coordinate domestic and international travel arrangements, including flight bookings, hotel reservations, local transportation, and travel itineraries. - Process and track travel expenses, reimbursement claims, and bill submissions in accordance with company policies. - Maintain records of invoices, bills, and supporting documents, ensuring timely submission and follow-up. - Coordinate meetings by scheduling, preparing agendas, arranging meeting rooms, and recording minutes where required. - Screen and prioritize emails, phone calls, and correspondence, ensuring timely responses and follow-ups. - Prepare presentations, reports, letters, and other business documents. - Maintain confidential files, documents, and executive records with complete discretion. - Liaise with internal departments and external stakeholders on behalf of senior management. - Track action items and ensure timely follow-up on pending tasks - Coordinate logistics for business visits, conferences, and leadership meetings. - Manage office supplies and administrative requirements related to the executive's office. - Provide general administrative support and undertake additional assignments as directed by senior management. **Preferred candidate profile** - Bachelor's degree in any discipline - 8 - 10 years of experience as an executive assistant, personal secretary, office assistant or similar administrative role - Experience in supporting senior leadership is preferred - Good at verbal and written communication skills - Proficiency in Microsoft Office