Manager, Secretarial & Shareholder Services, India

Job description

Core Functions & Responsibilities:  • Support in conduct of Board & Committee Meeting, including issuance of notices, collating information for agenda items, drafting agendas and resolutions, recording/drafting of minutes, manage online toll for paperless board meeting, pre and post meeting compliances and allied matters.  • Support in conduct of AGM, Preparation of Annual Report which requires engagement with multiple stakeholders, collating information and drafting Notice, Management Discussion & Analysis Report, CSR Report, Corporate Governance Report, BRSR, Directors’ Report, Chairman’s Speech, etc., and pre and post meeting compliances and allied matters viz., preparation of Frequently Asked Questions, AGM Minutes, e-voting and poll related preparation, etc.  • Ensuring compliance with all corporate laws, SEBI including Companies Act, SEBI Regulations, FEMA, Shops & Establishment Act and other compliance for the listed entity and other unlisted entities.  • Managing the Compliance Tool (online tool for compliance management) to track & monitor all legal compliances across the organization for reporting to the Board & assist in resolving delayed/non compliances if any.  • Managing the Tool for monitoring trading by Insiders/ Designated persons and capturing of UPSI in the database and ensuring compliance.  • Responsible for ensuring highest standards of Corporate Governance practices, compliances and support in formulation and review of various policies required under the Companies Act and SEBI Regulations.  • Monitoring changes in the regulatory environment and ensure appropriate dissemination of information and take proactive steps to ensure timely compliances by the Company.  • Work with Global Subsidiary Governance team to update changes in the legal entities from time to time.  • Support in conducting Board Evaluation Framework for the Independent Directors to assess the Board, Committees, chairperson and quality, quantity and timeliness of flow of information.  • Work closely with Taxation and CSR team for ensuring end-to-end compliance with respect to Related Party Transactions and CSR activities.  • Support the Company Secretary on various strategic projects on mergers, acquisitions, sale, divestment, etc.  • Handling multiple audits such as Corporate Governance Audit, Secretarial Audit, RBI Due Diligence Audit, Statutory Audit, Annual Return Audit etc.  • Lead & manage the Shareholder services of ~1,25,000 spread across over 50 major cities.  • Liaising with Registrar and Transfer Agents to facilitate prompt resolution of shareholder complaints/queries.   • Managing Entire Dividend Disbursal activity which includes opened dividend account, finalized dividend drafts, obtaining Form 15G/H, preparing documents for disbursal, finalization of tax rates for shareholders, and liaising with bankers and treasury team for timely remittance of dividend to the shareholders and foreign promoters.  • Managing monthly dividend requests, timely transfer of unclaimed dividend and unclaimed shares to Investor Education and Protection Fund and Unclaimed Suspense Account.  • Reviewing IEPF 5, Filing of EVRs, resolving discrepancies and maintaining database of shareholders who are claiming shares from IEPF.  • Carried out yearly audit of registrar and transfer agent (Kfin Technologies Limited) with respect to the working mechanism, compliance with SOPs and systems, etc.  • Assisting the CS and Pricing Head on litigations related to Pharmaceutical Laws, Companies Act, SEBI Regulations and allied corporate laws.  • Leading the credit recovery team, preparing Standard Operating Procedure (SOP) for credit recovery and filing and managing criminal complaints and civil recovery suits un