Office Administration

Job description

**Evalueserve** is a global leader in managed services that empower smarter decision-making and streamline critical workflows for more than 30% of the Fortune 500 companies across 45 countries. With over 4,500 professionals worldwide, our solutions are grounded in deep domain expertise and enhanced by cutting-edge AI and automation to boost productivity and scale client impact. Over the last 25 years, we have helped clients transform how they work and today we are pushing the frontier further with generative and agentic AI. **What You'll Do** ***Office Operations & Facilities*** - Manage the day-to-day operations of the Mumbai office, ensuring a well-functioning, welcoming, and well-stocked environment - Serve as the primary point of contact for all office-related issues including facilities, equipment, IT, and vendor relationships - Coordinate with internal and external vendors for timely resolution of maintenance, repairs, and facilities requests (e.g. printers, technology consultants, catering, etc.) - Order and manage office supplies, ensuring inventory is consistently maintained ***Administrative & Logistics Support*** - Process and track office expenses and invoices, flagging any discrepancies to management - Coordinate travel arrangements for Mumbai-based staff - Organize office lunches, team events, and catering as needed - Provide general administrative support to the team and management as required ***Onboarding & Staff Support*** - Own the onboarding experience for new hires joining the Mumbai office, ensuring a warm, organized, and informative first day - Act as a friendly and knowledgeable resource for all office personnel, helping staff navigate day-to-day office life ***Cross-Office Collaboration*** - Serve as the primary liaison between the Mumbai office, the New York office, and senior management communicating issues, updates, and needs clearly and promptly - Support our Shanghai office operations on an as-needed basis, providing coverage and coordination across time zones - Help maintain consistent office culture and standards across all locations ***What We're Looking For*** - 9+ years of experience in an office administration, office management, or executive assistant role - Strong organizational skills with exceptional attention to detail - A proactive, solutions-oriented mindset — you identify problems and resolve them before others notice - Warm, professional communication style; a natural relationship builder - Ability to juggle multiple competing priorities in a fast-paced, growing environment - Comfort working across time zones and collaborating with international teams - Experience with expense management, travel coordination, and vendor relations - Prior experience supporting a startup or high-growth environment is a plus