Secretary To Chief Financial Officer

Job description

Role & responsibilities • Executive Calendar & Schedule Management: Maintain and align the CFOs daily schedule, internal/external appointments, board meetings, and financial review sessions. • Travel & Expense Management: Coordinate domestic and international travel itineraries, hotel bookings, transport arrangements, and process executive expense reports/reimbursements. • Documentation & Financial Coordination: Assist in organizing confidential financial reports, board decks, audit presentations, and investor relations materials. Draft routine correspondence and professional emails. • Meeting Management & Minutes (MoM): Organize executive committee, audit, and department meetings. Prepare agendas, compile background documents, take detailed Minutes of Meetings (MoM), and track action items for execution. • Gatekeeping & Communication: Act as the main liaison between the CFO and internal departments (Finance, Legal, HR, Operations), external partners, auditors, bankers, and vendors. • Filing & Information Management: Maintain a secure, well-organized physical and digital filing system for all corporate, tax, regulatory, and financial documents. • Ad-Hoc Administrative Support: Manage day-to-day office supplies, visitor hospitality, and special projects delegated by the CFO. Preferred candidate profile 35 years of experience as an Executive Assistant, Personal Secretary, or Administrative Partner supporting C-suite executives (preferably CFOs or Finance Heads). • Location / Commute: Must reside in Andheri to Harbour Line or up to Ghatkopar for smooth daily commuting to the Kalina, Santacruz (E) office. • Education: Bachelors degree in Any Discipline (Commerce/Finance background is a plus) or a Diploma in Secretarial Practice.