Staffing Administrator II

Job description

Job Title: Staffing Administrator II / Recruitment CoordinatorExperience: 3-5 Years Location: Bangalore Company :- Fidelity Investment Payroll :- Allegis GroupIndustry Preference: Financial Services / Banking / Investment Firms Job Summary We are seeking a detail-oriented and proactive Staffing Administrator / Recruitment Coordinator to support the recruitment lifecycle by managing interview scheduling, candidate coordination, offer documentation, and various administrative activities. The ideal candidate should have strong organizational skills, stakeholder management capabilities, and experience supporting high-volume recruitment operations.Key ResponsibilitiesInterview Coordination • Schedule and coordinate interviews between candidates, recruiters, hiring managers, and interview panels. • Manage interview logistics through MS Outlook, email, and phone communication. • Arrange candidate travel and related logistics when required. • Maintain interview calendars and electronic candidate records. • Reserve and manage interview rooms and meeting spaces. • Handle interview rescheduling requests efficiently and communicate updates to all stakeholders in a timely manner. Offer Management • Prepare offer letters and welcome packets based on instructions provided by recruiters. • Ensure offer-related documentation is accurate and completed within defined timelines. • Coordinate with internal teams to facilitate seamless candidate onboarding. Administrative Support • Provide administrative support to the Staffing/Recruitment team. • Coordinate travel arrangements for recruitment team members. • Process invoices and maintain recruitment-related documentation. • Manage filing and record-keeping activities. • Order and maintain office supplies and recruitment materials. • Coordinate workstation setup, telephone allocation, computer arrangements, and internal seating moves for new hires and team members. Required Skills & Qualifications • 3-5 years of experience in Recruitment Coordination, Staffing Administration, Talent Acquisition Operations, or a similar role. • Strong experience in interview scheduling and candidate coordination. • Proficiency in Microsoft Outlook, MS Office Suite, and calendar management. • Excellent communication and stakeholder management skills. • Strong organizational and multitasking abilities. • Experience handling offer documentation and recruitment administration. • Ability to work in a fast-paced environment with attention to detail. Preferred Qualifications • Prior experience supporting Financial Services, Banking, Investment Management, or Capital Market clients. • Experience working with Applicant Tracking Systems (ATS) and recruitment tools. • Exposure to onboarding coordination and HR operations processes. Key Competencies • Interview Coordination • Offer Management • Recruitment Operations • Stakeholder Management • Calendar Management • Administrative Support • Documentation Management • Communication Skills • Attention to Detail • MS Outlook & MS Office Top 5 Skills 1. Interview Scheduling & Coordination 2. Stakeholder Management 3. Recruitment Operations 4. Offer Letter Administration 5. MS Outlook & Calendar Management