Team Lead Direct PO Management

Job description

**Job Summary:** Collects information, inputs, data from various sources and conducts analysis/simulations to support or report sourcing work. Analyzes sourcing information and presents findings for process improvement and cost reduction while maintaining high quality product and/or service delivery. Supports sourcing processs and or may source assigned items and executes buying strategies in accordance with agreed sourcing strategy at the optimum cost. Supports and or leads some "special" projects within the team category scope. Super User/Subject Matter Experts (SME) for systems and tools to support the team **Key Responsibilities:** Procures inventory, supplies, and capital goods; places purchase orders with vendors. Analyzes sourcing and procurement initiatives and processes in support of the delivery of cost effective and high quality goods and services. Supports providing the Value Capture Summaries at month and quarter ends. Prepares and presents recommendations of improvement opportunities and alternative courses of action to senior procurement/sourcing leaders. Consistently applies sourcing policies, procedures and processes. Supports procurement/sourcing management in activities such as price benchmarking, vendor management, process analysis, market and industry research, and model building. Conducts minor contract negotiations. Gathers information and provides input on larger contracts. Manages loading and retrieving of legal and compliance documents into applicable storage systems to support regulatory, audit and research activities. Assists in the process of interviewing and evaluating sales representatives and vendors. Supports Six Sigma projects through active team membership or provision of data and market intelligence. Interacts with suppliers with regard to payments and order fulfillment. Procures services and goods, inventory, supplies, and capital goods (CIP) Compiling and managing Ariba IACs (Invoice against Contracts) - (CIP) Low complexity /risk sourcing work and contract development under supervision **Key Responsibilities & Role Description** To lead, coach, and develop team of PO Admins managing Direct procurement activities PO Maintenance (GBPA/BPA), PO Approvals, Net Financial Adjustments, maintaining Approved Source List (ASL) with ensuring accuracy, compliance, and timeliness. Act as the primary liaison with stakeholders, sourcing teams, and suppliers to gather effective inputs for smooth process execution and Approvals. Mentor and guide team members, Team leads, fostering collaboration, accountability, and continuous learning. Manage and resolve escalations related to supplier onboarding, master data, and procurement systems. Facilitate brainstorming sessions with cross-functional teams to identify opportunities for process improvement and innovation. Proactively monitor procurement systems, identify issues, and drive corrective actions to ensure uninterrupted operations. Foster a culture of accountability, collaboration, and continuous improvement, Reduction in cycle time and Rejections. Document and share best practices, lessons learned, and improvement initiatives across procurement teams. Manage workloads, monitor performance, and ensure adherence to SLAs and KPIs, ensuring alignment with organizational goals. Conduct performance reviews, training needs analysis, and capability upskilling **Basic Competencies Needed** Stakeholder & Customer Engagement Builds strong relationships with sourcing teams, suppliers, and internal stakeholders, ensuring a smooth and customer-centric onboarding experience. Escalation & Conflict Management Handles escalations calmly, resolves conflicts effectively, and ensures minimal business disruption. Collaboration & Teamwork Ability to Manage Small team of PO Admins, promotes teamwork, facilitates brainstorming, and drives collective problem-solving across teams. Analytical & System Expertise Leverages data-driven insights and demonstrates strong proficiency in procurement systems (SAP/Oracle/Ariba), dashboards, and automation tools (Power BI, Power Automate, Excel Macros, SQL). Continuous Improvement & Agility Identifies process inefficiencies, drives innovation, adapts to change, and delivers enhancements with resilience and a solution-oriented mindset. **Experience (Source-to-Pay / Procurement)** Minimum 7+ years of experience in Procurement, Supply Chain, or Supplier Management. Hands-on experience in supplier onboarding, supplier master data management, and vendor governance. Familiarity with ERP systems (SAP/Oracle/Ariba or equivalent) for supplier data handling. Exposure to end-to-end Source-to-Pay processes including supplier qualification, onboarding, contract management, and payment cycles. Experience in leading small teams or workstreams within procurement projects. **Educational Background** Bachelor s degree (B. E. /B. Tech. ) in Engineering, Business, or related field. Master s degree (MBA or equivalent) preferred, with specialization in Supply Chain, Operations, or Procurement. Additional certifications in Procurement, Project Management (PMP/Prince2), or Data Analytics would be an advantage. **Other -** Work Location: IOC-Pune, India Shift Timing Evening/Night (US) Shift (05:00pm-02:00am IST) Working Mode: Hybrid / On site with Flexibility Holidays Site Holidays Applicable (US) **Competencies:** Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. Balances stakeholders - Anticipating and balancing the needs of multiple stakeholders. Business insight - Applying knowledge of business and the marketplace to advance the organization s goals. Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences. Mana