Admin | Pune (client location )

Job description

Role & responsibilities 1. Office Administration & Backend Operations • Ensure smooth day-to-day office operations and administrative activities. • Maintain office records, databases, and documentation. • Manage office supplies inventory and procurement requirements. • Coordinate with internal departments for administrative support. • Handle incoming and outgoing correspondence, courier services, and office communications. • Maintain office cleanliness, safety, and infrastructure standards. 2. Attendance & Leave Management • Monitor and maintain employee attendance records. • Track employee leave, late arrivals, and absenteeism. • Generate attendance reports and share with HR/Management as required. • Coordinate with employees and department heads regarding attendance discrepancies. • Ensure timely updates of attendance management systems. 3. Vendor Management • Identify, onboard, and coordinate with vendors and service providers. • Obtain quotations, negotiate pricing, and process vendor agreements. • Monitor vendor performance and service quality. • Maintain vendor database, contracts, and payment records. • Coordinate with vendors for office maintenance, housekeeping, security, catering, and other services. 4. Petty Cash Management • Maintain and manage daily petty cash transactions. • Verify bills, invoices, and supporting documents. • Prepare petty cash reconciliation reports. • Ensure accurate recording and tracking of expenses. • Coordinate with the finance team for reimbursements and audits. 5. Event & Employee Engagement Management • Plan and organize office events, celebrations, meetings, and employee engagement activities. • Coordinate venue, logistics, catering, and event-related vendors. • Manage budgets and expenses related to events. • Ensure successful execution of internal and external events. 6. Facility & Asset Management • Oversee office facilities and maintenance activities. • Coordinate repairs, servicing, and preventive maintenance. • Maintain records of office assets and inventory. • Ensure optimal utilization and upkeep of office equipment and resources.