Billing Coordinator

Job description

Role & responsibilities • Coordinate with internal departments, project teams, vendors, and other stakeholders to ensure timely availability of information required for billing activities. • Maintain accurate records of project-related documents, drawings, work orders, and billing information in an organized manner. • Monitor project progress and follow up with relevant stakeholders to ensure timely completion of pending actions impacting billing. • Track and maintain the status of billing-related activities and provide regular updates to management. • Support the Billing team by ensuring all necessary documentation is available for invoice processing and billing certification. • Coordinate with vendors for submission of required documents and resolve routine billing-related queries. • Ensure timely communication between cross-functional teams to facilitate smooth project handovers and billing processes. • Prepare and maintain MIS reports, trackers, and project status reports to support operational decision-making. • Identify delays, discrepancies, or missing information and proactively coordinate with concerned teams for timely resolution. • Maintain proper documentation and ensure records are updated, accurate, and easily retrievable for future reference. • Assist in improving coordination processes and maintaining standardized documentation across projects. Preferred candidate profile • Bachelor's degree in Commerce, Business Administration, Engineering, or a related field. • 25 years of experience in Billing Coordination, Project Coordination, Operations, MIS, or Documentation Management. • Experience in the Construction, Interior Fit-out, Real Estate, or Facility Management industry will be an added advantage.