Construction Proc Ops

Job description

**Role Summary** The Construction Proc Ops team member is responsible for managing the end-to-end procurement transaction process for construction projects, ensuring timely creation of procurement documents, accurate SAP transactions, efficient invoice processing, and seamless coordination between Project, Technical, Finance, and Vendor teams. The role supports project execution by ensuring materials and services are procured, received, certified, and paid on time. **Key Responsibilities** **Procurement Planning & Coordination** - Coordinate with Finance teams for creation, validation, and alignment of Work Breakdown Structure (WBS) elements and project cost allocations. - Partner with Project, Engineering, and Technical teams to ensure accurate and complete Purchase Requisition (PR) creation. - Validate procurement requests against approved budgets, project requirements, and procurement policies. **Purchase Order Management** - Create, review, and release Purchase Orders (POs) in SAP in line with approved requisitions and contractual requirements. - Ensure accuracy of vendor information, pricing, delivery schedules, tax details, and project coding. - Track PO status and coordinate amendments, closures, and change requests when required. **Invoice & Payment Processing** - Coordinate bill certification and resolve invoice-related queries with vendors, project teams, procurement, and finance stakeholders. - Ensure timely completion of Service Entry Sheets (SES), Goods Receipt Notes (GRN), and related SAP transactions. - Monitor invoice processing cycle and facilitate timely vendor payments. - Liaise with Finance teams to resolve payment holds, mismatches, and reconciliation issues. **Vendor & Stakeholder Management** - Act as the primary point of contact for procurement transaction-related vendor queries. - Maintain strong supplier relationships through proactive communication and timely issue resolution. - Support continuity of supply by ensuring procurement and payment processes are completed as per agreed timelines. **Process Compliance & Reporting** - Ensure compliance with procurement policies, delegated authority matrices, and audit requirements. - Maintain accurate procurement records and documentation in SAP and project repositories. - Generate and track procurement reports, including PR-to-PO conversion, SES/GRN status, invoice aging, and payment tracking. - Identify process improvement opportunities to enhance procurement efficiency and cycle times. **Required Qualifications** - Bachelor's degree in Engineering, Commerce, Business Administration, Supply Chain Management, or related discipline. - 3–8 years of experience in Procure-to-Pay (P2P), Procurement Operations, or Project Procurement, preferably within construction, infrastructure, or EPC environments. - Hands-on experience with SAP MM and related procurement modules. - Strong understanding of PR, PO, SES, GRN, invoice processing, and vendor payment workflows. - Knowledge of project costing, WBS structures, and construction procurement practices is preferred. **Key Skills** - Procure-to-Pay (P2P) Process Management - SAP MM / ERP Systems - Purchase Requisition & Purchase Order Management - Vendor Management - Invoice Processing & Bill Certification - Service Entry Sheet (SES) & Goods Receipt Note (GRN) Management - Project Procurement & Construction Procurement - Stakeholder Coordination - Financial and Cost Control Awareness - Analytical and Problem-Solving Skills - Communication and Relationship Management **Success Measures** - PR-to-PO conversion cycle time. - On-time SES/GRN completion. - Invoice processing turnaround time. - Percentage of on-time vendor payments. - Reduction in procurement and payment-related escalations. - Compliance with procurement and audit requirements.