EXIM Co-Ordinator

Job description

Job Summary The EXIM Coordinator is responsible for managing and coordinating all EXIM operations & activities to ensure timely, cost-effective, and compliant international shipments. The role involves close co-ordination with Internal Stakeholders (Mfg., Procurement etc.) External co-ordination (Freight Forwarders, Transporters, CHAs etc.) & other Regulatory agencies. Also to manage and ensure adherence to all import and export regulations, specifically concerning operations under Manufacturing and Other Operations in Warehouse Regulations ( MOOWR ) scheme, ensuring IDPMS & EDPMS Compliance. Key Responsibilities Export Operations • Prepare and verify export documentation, including Commercial Invoice, Packing List, Shipping Bill, Certificate of Origin, and other regulatory documents. • Coordinate with freight forwarders, shipping lines, airlines, and customs brokers for shipment execution. • Arrange export bookings and track shipment movements until final delivery. • Ensure compliance with export regulations, trade policies, and country-specific requirements. Import Operations • Coordinate import shipments from suppliers and overseas vendors. • Review import documentation, including Bill of Lading/Airway Bill, Commercial Invoice, Packing List, and Certificates. • Facilitate customs clearance processes and ensure timely cargo delivery. • Monitor import duties, taxes, and clearance costs. Documentation & Compliance • Maintain accurate records of all export-import transactions. • Ensure adherence to DGFT, Customs, GST, FEMA, and other applicable regulations. • Coordinate with government agencies, banks, and regulatory authorities as required. • Manage Letter of Credit (LC), Bank Guarantees, and payment-related documentation. Coordination & Reporting • Liaise with procurement, sales, finance, warehouse, and logistics teams. • Resolve shipment delays, documentation discrepancies, and customs-related issues. • Generate reports on shipment status, logistics costs, and compliance metrics. • Support audits and ensure documentation readiness. Required Qualifications • Bachelor's Degree in Commerce, Business Administration, Supply Chain Management, Logistics, or a related field. • Diploma/Certification in Export-Import Management is preferred. • 4–8 years of experience in EXIM operations, international logistics, or supply chain management