Manager - Administration & Projects

Job description

• Provide end-to-end administrative and facility management support for Regional Offices and Branches. • Manage soft services including housekeeping, security, hospitality, guest relations, and travel management. • Oversee office administration, facility operations, logistics, and security arrangements. • Ensure timely repair, maintenance, and refurbishment of office infrastructure. • Manage procurement and uninterrupted supply of stationery, printing materials, branding items, and restricted inventories. • Coordinate and monitor AMCs for DG sets, UPS, ACs, NCM, NSM, Servo systems, and other equipment. • Ensure overall upkeep and maintenance of Regional Offices and Branch premises. • Handle compliance requirements related to licenses, fire safety, and statutory regulations. • Analyze expenses, monitor budgets, and drive cost optimization initiatives without compromising service quality. • Track Budget vs. Actual spending and prepare cost-related reports. • Manage travel bookings, hotel reservations, accommodation, and transportation arrangements. • Organize events, employee engagement activities, R&R programs, and official functions. • Manage vendors, supply chain operations, logistics, and courier services. • Maintain MIS reports, trackers, inventories, and operational records. • Prepare reports, dashboards, and presentations for management review. • Oversee cafeteria operations and related facility services. • Coordinate board meetings and senior management visits/movements. • Conduct security audits, E-surveillance monitoring, transaction security checks, and EHS compliance. • Handle Branch Verification Reports (BVRs) and customer-related calls. • Conduct branch visits for inspections, support, and compliance reviews. • Manage audits, documentation, record keeping, and regulatory requirements. • Process vendor billings, payments, GRNs, and purchase-related activities. • Utilize SAP and other online systems for procurement, payment processing, and operational management.