Recruitment & Onboarding Coordinator

Job description

Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, recruitment process outsourcing and advisory services for businesses of all shapes and sizes, opening doors for people with diverse skills, ambitions, and backgrounds. We help organisations find the skills and solutions to reach their goals and assist talented professionals to power their unique potential. We offer our people incredible career opportunities as well as an inclusive culture and flexible working. **Function** Our Coordinators help us to keep our end to end recruitment & onboarding processes running like clockwork. They make sure everything we do is fully documented and they support our on-site teams by handling as much admin as possible together with making recommendations about how we could improve our systems and processes. It's a role that calls for great attention to detail and the ability to hit various different deadlines. If that sounds like you, this is a great opportunity to play a central role in our success, to build your skills and open lots of ongoing development opportunities. You will have the opportunity to manage end-to-end coordination for recruitment and onboarding processes. - To ensure the smooth running of the recruitment administration processes, namely interview scheduling an onboarding process across several business units - To ensure the smooth running of the end to end onboarding process including screening and legal right to work checks. - To ensure all administration procedures and processes are fully documented for the on-site team - To relieve on-site consultants of as much administration as possible and initiate improvements in systems and processes - To work to set time frames for daily and weekly deadlines and have attention to detail **Responsibilities** Assist with recruitment process and work closely with the consultants in making sure all procedures are followed, and co-ordination of recruitment is fully covered and under control at all times. Responsibilities will include the following: **Interview Coordination** - Act as the single point of contact in providing all interview coordination support including resolving any escalations - Overall coordination of business area across. - Working with hiring managers, HR, external providers and direct candidates in booking a high volume of interviews across the client group - Ensuring all aspects of interviews and assessments are booked in a time efficient and accurate manner and escalating any potential issues with the recruiters - Work with consultants in formatting documents / information to be issued & gain an understanding of the roles and requirements - Format and post all job descriptions onto the appropriate internal and external job boards - Book meeting rooms for On-Site Recruiter and Team Leader, as well as interview rooms for hiring managers - Ensure correct data is maintained in Recruitment Systems through regular auditing and archiving - Manage the interview feedback process escalating any potential issues with the recruiters - Updating recruitment trackers with candidate details and outcomes from various recruitment stages - File/store/scan/manage interview packs appropriately - Conduct Screening Escalation Interviews where appropriate **Onboarding Coordination** - Manage the onboarding process for all hires within agreed SLA and manage all the pre-onboarding procedures with legal & statutory Checks. Responsibilities will include the following: - Working with Robert Walters Outsourcing & vendors screening team to ensure all direct candidate as screened within agreed SLA's - Process the criminal record and Higher Education Degree Data checks for all workers with the Suppliers team for Screening. - Run daily audit checks on all criminal record and Higher Education Degree Data checks for all hires & action query's where appropriate to ensure checks will be returned within SLA - Audit data points and sign off screening for all hires. - Manage all pending starters within the SLA required - Update the team, team leader/account director within daily huddles on screening process and flag those that are at amber status - Fully responsible for all worker Legal Right to Work Checks for all new candidates and existing headcount - Fully responsible for new starters inductions on day one of their assignment **Other Responsibilities** - Maintain all central inboxes - Supporting with all reporting efforts of the wider team - Understanding of and work to all SLAs pertaining to the role - Scheduled and un-scheduled reporting - Ad hoc projects and support **Local Requirements** - Strong previous administration and co-ordination experience - Highly organized with good attention to detail - Effective communication skills - both verbal and written - Ability to multi-task, to perform effectively and efficiently under pressure and to adapt to change - High levels of initiative and self-motivation - Ability to work at pace and under pressure - A collaborator and team player who is enthusiastic and resilient - Ability to work with limited supervision and exercise sound judgement - Results-oriented: ability to handle multiple, time sensitive projects - Confident and skilled in using Microsoft office products (Strong Excel skills are essential) The requirements of this role may change over time and staff are required to comply with all such reasonable changes. Other duties which are reasonably within the capabilities of a staff member in this position may need to be performed from time to time, in addition to or instead of the above duties. The requirements of this role may change over time and staff are required to comply with all such reasonable changes *As a Disability Confident Employer, Robert Walters - Recruitment Outsourcing is committed to offering a fully inclusive and accessible recruitment process to all candidates. If you require any