Team Member - Controlling

Job description

Division Department Sub Department 1 Job Purpose To keep balance sheet hygiene for India business and ensuring system improvements and simplifications to achieve smooth operations. To act as a strong support system for depots and stockiest to ensure smooth billing and maintain good relationship with key stakeholders. To drive strong policy adherence to ensure operations are running in a compliant way. Key Accountabilities (1/6) Business Control and Financial review • Accounts closing: Contributing to monthly accounts closing by ensuring all the sales and expenses provision accounting • Providing detailed variance analysis on the basis of trend analysis as well as review of bookings. • Schedule Hygiene: Timely review of balance sheet schedules and ensuring hygiene. • Regular review and monitoring the control framework for IB. • Monthly preparation of review deck for Controllers and special rate to give detailed picture to management Key Accountabilities (2/6) Special Rate • Ensuring timely preparation and review of special rate deck, to provide management detailed view of the special rate business highlighting improvements, exceptions etc. • Time to time special rate data review and addressing exception if any. Review of counters created for discount rate / special rate sales, PO and credit notes processing on monthly basis and capping quantities of counters • Liaison for Special rate audits – getting counters audited with the help of IA team and ensuring effective actions to be taken against it. • Monthly projections on CN estimation to all businesses and clusters • Regular upkeep and review of the special rate / discounted rate tool. And make necessary changes with the vendor. • Market visits / Depot visit: Market /depot visit to understand the market practices / operations at depot Key Accountabilities (3/6) Audit partner SPOC for all IFC, Internal and External Audits for India Business. Ensuring close coordination and provision of all details on a timely basis. • Control Framework & Audit: • Manage and coordinate for timely completion of IB audit observations and ensuring no repeat audit points • Time to time review of IFC controls and ensuring proper check on the same. Key Accountabilities (4/6) Key Accountabilities (5/6) Key Accountabilities (6/6) Major Challenges • Managing dependency on multiple IT systems. Overcome by - Support IT team in integrating all stand-alone systems to Qlik view tool. • Challenge in handling multiple projects at same time: Overcome by - Prioritise work after discussing with reporting manager. • Manage change Overcome by - Focus from top line to bottom line, data analytics and share Insights on bottom line. Key Interactions (1/2) Internal • Corporate team and FSS team (Monthly) – for book closure activities • Internal Audit team: For DOA finalisation, Audit closures, special rate audit • IT team (SD and FI)- For project basis IT support • Business Teams (Finance and Marketing): For special rate finalisation, provisions finalisation etc. • Tax team: As and when required for various queries Key Interactions (2/2) External • Internal Audit team and special case auditors for audit status • External Auditors: for finalisation of statutory audit observations • External Vendors for IT projects like DSAS revamp, Dimensions (1/2) • - Finalising Audit observations for various audits like IFC, Internal, Statutory, Special rate counter audits and ensuring timely actions • Interacting with Depots, Stockiest, Business teams, accounts team • Interacting with Support functions (IT, FSS, Corporate accounts) • Driving simplification Projects Dimensions: • Revenue Contribution - Rs 9000 Cr (~40% of Cipla Revenue) • Cost Spend Pools - Rs. 2300 Cr • Management contribution – Rs 4000 Cr • EBITDA – Rs 1900 Cr • No of SKUS. 1400 • Clusters – 6, BUs – 21 • Inventory – Rs 1300 Crs • Stockists – 4000 • Geography – All India – Sales Team: ~11000 Cross Function Interactions – Corporate accounts team, FSS team, IT team, Tax team, Distribution team, Business (Marketing and finance) teams etc Dimensions (2/2) Key Decisions (1/2) Decisions Decisions on counter audits / closure and relevant actions Key Decisions (2/2) Recommendations • Recommendation on schedule hygiene and various system improvements to Lead-controller • Recommendations to depot for getting overdue clear wherever required Education Qualification Qualified Chartered Accountant. Relevant Work Experience • 0-4 years of work experience. • Analytical and data analysis skills, decision making skills and attention to details as well as proposing creative solutions