Team Member - Controlling

Job description

Division Department Sub Department 1 Job Purpose To keep balance sheet hygiene for India business and ensuring system improvements and simplifications to achieve smooth operations. To act as a strong support system for depots and stockiest to ensure smooth billing and maintain good relationship with key stakeholders. To drive strong policy adherence to ensure operations are running in a compliant way. Key Accountabilities (1/6) **Business Control and Financial review** - **Accounts closing**: Contributing to monthly accounts closing by ensuring all the sales and expenses provision accounting - **Providing** detailed variance analysis on the basis of trend analysis as well as review of bookings. - **Schedule Hygiene:** Timely review of balance sheet schedules and ensuring hygiene. - Regular review and monitoring the control framework for IB. - Monthly preparation of review deck for Controllers and special rate to give detailed picture to management Key Accountabilities (2/6) **Special Rate** - Ensuring timely preparation and **review of special rate deck,** to provide management detailed view of the special rate business highlighting improvements, exceptions etc. - Time to time special rate data review and addressing exception if any. **Review of counters** created for discount rate / special rate sales, PO and credit notes processing on monthly basis and capping quantities of counters - Liaison for **Special rate audits** – getting counters audited with the help of IA team and ensuring effective actions to be taken against it. - Monthly projections on CN estimation to all businesses and clusters - Regular upkeep and review of the special rate / discounted rate tool. And make necessary changes with the vendor. - **Market visits / Depot visit**: Market /depot visit to understand the market practices / operations at depot Key Accountabilities (3/6) **Audit partner** SPOC for all IFC, Internal and External Audits for India Business. Ensuring close coordination and provision of all details on a timely basis. - **Control Framework & Audit:** - Manage and coordinate for timely completion of IB audit observations and ensuring no repeat audit points - Time to time review of IFC controls and ensuring proper check on the same. Key Accountabilities (4/6) Key Accountabilities (5/6) Key Accountabilities (6/6) Major Challenges - Managing dependency on multiple IT systems. **Overcome by -** Support IT team in integrating all stand-alone systems to Qlik view tool. - Challenge in handling multiple projects at same time: **Overcome by** - Prioritise work after discussing with reporting manager. - Manage change **Overcome by** - Focus from top line to bottom line, data analytics and share Insights on bottom line. Key Interactions (1/2) **Internal** - **Corporate team and FSS team (Monthly) –** for book closure activities - **Internal Audit team: For DOA finalisation,** Audit closures, special rate audit - **IT team (SD and FI)-** For project basis IT support - **Business Teams (Finance and Marketing):** For special rate finalisation, provisions finalisation etc. - **Tax team:** As and when required for various queries Key Interactions (2/2) **External** - **Internal Audit team and special case auditors for audit status** - **External Auditors:** for finalisation of statutory audit observations - **External Vendors** for IT projects like DSAS revamp, Dimensions (1/2) - - Finalising Audit observations for various audits like IFC, Internal, Statutory, Special rate counter audits and ensuring timely actions - Interacting with Depots, Stockiest, Business teams, accounts team - Interacting with Support functions (IT, FSS, Corporate accounts) - Driving simplification Projects **Dimensions**: - Revenue Contribution - Rs 9000 Cr (~40% of Cipla Revenue) - Cost Spend Pools - Rs. 2300 Cr - Management contribution – Rs 4000 Cr - EBITDA – Rs 1900 Cr - No of SKUS. 1400 - Clusters – 6, BUs – 21 - Inventory – Rs 1300 Crs - Stockists – 4000 - Geography – All India – Sales Team: ~11000 Cross Function Interactions – Corporate accounts team, FSS team, IT team, Tax team, Distribution team, Business (Marketing and finance) teams etc Dimensions (2/2) Key Decisions (1/2) **Decisions** Decisions on counter audits / closure and relevant actions Key Decisions (2/2) **Recommendations** - Recommendation on **schedule hygiene and various system improvements to Lead-controller** - **Recommendations to depot for getting overdue clear wherever required** Education Qualification Qualified Chartered Accountant. Relevant Work Experience - 0-4 years of work experience. - Analytical and data analysis skills, decision making skills and attention to details as well as proposing creative solutions