Assistant Facilities Manager Technical with CBRE (Goregaon)

Job description

Description • Direct the planning and delivery of all facility related and administrative support services and activities at the site on a day-to-day basis. • Makes periodic inspections of the office building(s) and equipment to determine if janitorial, security and other services are adequate and whether repair work is needed; reviews safety and security equipment and procedures for adequacy. • Assigns and reviews work of subordinates, gives instructions, maintains discipline and resolves difficult buildings and grounds maintenance and security/safety problems. • Innovate, suggest and implement energy management ideas. • Oversees the inventory, rental, repair and maintenance of office equipment. Review with CLIENT coordinator regarding various maintenance issue & improvement of building system. • Analyze/ recommend solution on the complaint analysis. • Maintains compliance with departmental security, audit procedures, and CLIENT management policy. • Manage the office services needed to support department operations. • Prepares correspondence, statistical, financial and other reports. Establish and maintain essential records and files • Co-ordination with local authorities on behalf of CLIENT. • Supervises the staff involved in performing the functions of the assigned units. • Develops and establishes policies and objectives consistent with those of the organization to ensure efficient and safe operation. • Responsible for overall upkeep of the site to high standards of operations, maintenance and cleanliness. • Data gathering and reporting on all facility operations. • Periodically check / amend checklist, operation steps, spares parts consumption analysis. • Work in coordination with CLIENT on day-to-day activities. • Co-ordinate with OEM for service obligation as per AMC & in case of Breakdown of system. • Ensure all safety guidelines/ requirements are adhered to by team members/vendors. • Maintain discipline and quality of work by all staff. • Organize and coordinate formal monthly meetings with CLIENT and vendors. • Conduct monthly reviews individually with the various departmental managers technical, soft services etc.. • Preparation of Daily, Weekly and Monthly reports for CLIENT as per the prescribed format. • Arrange for monthly bills to be submitted to the CLIENT. • Coordinating for payments of the site contractors and sub vendors. • Oversees activities of contractors, vendor personnel, and suppliers; Monitors contracts for compliance and controls costs; monitors general expenditures of unit; performs quality control inspections to ensure adherence to contract specifications and industry standards. • Develops and implements ISO systems and processes to establish and maintain records for the operating unit. • Develop annual operating budgets and provides fiscal direction to the unit planning and accomplish operations targets. In addition to the above-mentioned duties and job functions, any other assignments given by Management, within the purview of the contract.