Assistant Facilities Manager Technical with CBRE (Goregaon)

Job description

**Description** - Direct the planning and delivery of all facility related and administrative support services and activities at the site on a day-to-day basis. - Makes periodic inspections of the office building(s) and equipment to determine if janitorial, security and other services are adequate and whether repair work is needed; reviews safety and security equipment and procedures for adequacy. - Assigns and reviews work of subordinates, gives instructions, maintains discipline and resolves difficult buildings and grounds maintenance and security/safety problems. - Innovate, suggest and implement energy management ideas. - Oversees the inventory, rental, repair and maintenance of office equipment. Review with CLIENT coordinator regarding various maintenance issue & improvement of building system. - Analyze/ recommend solution on the complaint analysis. - Maintains compliance with departmental security, audit procedures, and CLIENT management policy. - Manage the office services needed to support department operations. - Prepares correspondence, statistical, financial and other reports. Establish and maintain essential records and files - Co-ordination with local authorities on behalf of CLIENT. - Supervises the staff involved in performing the functions of the assigned units. - Develops and establishes policies and objectives consistent with those of the organization to ensure efficient and safe operation. - Responsible for overall upkeep of the site to high standards of operations, maintenance and cleanliness. - Data gathering and reporting on all facility operations. - Periodically check / amend checklist, operation steps, spares parts consumption analysis. - Work in coordination with CLIENT on day-to-day activities. - Co-ordinate with OEM for service obligation as per AMC & in case of Breakdown of system. - Ensure all safety guidelines/ requirements are adhered to by team members/vendors. - Maintain discipline and quality of work by all staff. - Organize and coordinate formal monthly meetings with CLIENT and vendors. - Conduct monthly reviews individually with the various departmental managers technical, soft services etc.. - Preparation of Daily, Weekly and Monthly reports for CLIENT as per the prescribed format. - Arrange for monthly bills to be submitted to the CLIENT. - Coordinating for payments of the site contractors and sub vendors. - Oversees activities of contractors, vendor personnel, and suppliers; Monitors contracts for compliance and controls costs; monitors general expenditures of unit; performs quality control inspections to ensure adherence to contract specifications and industry standards. - Develops and implements ISO systems and processes to establish and maintain records for the operating unit. - Develop annual operating budgets and provides fiscal direction to the unit planning and accomplish operations targets. In addition to the above-mentioned duties and job functions, any other assignments given by Management, within the purview of the contract.