IPO /ASBA Operations

Job description

Role & responsibilities To manage end-to-end operations of ASBA-based IPO, NCD, SGB, and UPI transactions, ensuring accuracy, regulatory compliance, timely processing, and effective coordination across internal and external stakeholders. Issue Set-up & Pre-Opening Activities • Track exchange intimation emails for new issues. • Perform master creation/configuration in ASBA systems. • Prepare and circulate issue opening communication. • Prepare and upload CUG consolidated files. • Coordinate with stakeholders for operational readiness. B. Application Processing & Exchange Interaction • Download and process application files from ASBA systems. • Upload manual bids on exchange platforms (IPO/NCD). • Process files received from Kotak Securities and other intermediaries. • Download and validate exchange response files. • Monitor and process QIB applications. • Track and escalate pending applications; ensure closure-day processing within timelines. C. UPI & ASBA Monitoring • Perform daily UPI ASBA reporting. • Handle closure-day UPI reporting and FC submission. • Coordinate resolution of pending/failed UPI transactions. D. Reconciliation & Exception Handling • Perform daily and final reconciliation of ASBA applications. • Identify and resolve discrepancies. • Process: • Cancellation and withdrawal requests • Unblocking of funds • Issue Annexure III to RTA. E. Post-Closure Activities • Circulate issue closing communication. • Conduct T+1 third-party validations. • Process NCD data uploads and broker/syndicate FC. • Coordinate with CPC for: • FD creation • QIB lien removal/replacement F. Allotment & Fund Management • Prepare and upload allotment files. • Perform allotment reconciliation and variance tracking. • Authorize debit/release files and perform lien reconciliation. • Prepare vouchers and execute: • Fund transfers to issuer (ASBA/UPI) • Anchor investor fund transfers • Track allotment UTR, vouchers, and refund certificates. G. Escrow Operations • Maintain and track Escrow Agreements. • Validate escrow instructions against agreements. • Process escrow transactions and closure of escrow accounts. • Coordinate resolution of discrepancies with Product team. H. RTA & Stakeholder Coordination • Liaise with RTA, exchanges, branches, LCC, UPI teams, and brokers. • Issue: • Annexure IV (post-allotment) • FC formats and confirmations to RTA • NOC to issuer companies I. KYC & FIRC Processing • Follow up with CPC for KYC & FIRC issuance. • Prepare and validate KYC/FIRC documentation. • Ensure proper record maintenance. J. MIS, Reporting & Audit • Maintain ASBA MIS and operational trackers. • Publish periodic MIS (daily, fortnightly, closure reports). • Prepare: • SEBI half-yearly reports • Audit data (Concurrent/Internal/IFC) • Monitor daily ASBA accounts and balances. K. Commission, Billing & Taxation • Track and book ASBA/UPI commissions. • Prepare invoices and follow up for recovery. • Generate GST files and tax invoices via Suntec. L. SGB & PFC Operations • Process SGB transactions, reporting, and RBI/e-Kuber activities. • Handle PFC (54EC Bonds): • Reporting • FC issuance • Branch communication M. Branch & Operational Support • Resolve branch queries via calls/emails. • Track physical application movement. N. System & Administrative Activities • Monitor SAP BO reports. • Raise service requests for operational activities (allotment, escrow, etc.). • Maintain issue trackers and operational logs. O. Audit & Compliance • Ensure adherence to SEBI, RBI, and internal compliance guidelines. • Support concurrent and internal audits. • Maintain audit-ready documentation and records. 4. Key Deliverables • Timely and accurate IPO/NCD/SGB processing • Error-free reconciliation and fund transfers • Zero regulatory breaches 5. Key Stakeholders • Stock Exchanges (NSE/BSE) • Registrar & Transfer Agents (RTA) • Internal Teams: • CPC • Branches / LCC • Product • UPI Team • Accounts / Treasury • External: • Issuer Companies • Brokers / Syndicates • RBI (SGB operations) 6. Required Skills & Competencies • Strong knowledge of ASBA / IPO / UPI processes • Understanding of SEBI & RBI regulations • Analytical and reconciliation skills • High attention to detail • Strong stakeholder management • Ability to work in deadline-driven environment • Effective communication skills Preferred candidate profile Key Performance Indicators (KPIs) • TAT adherence across IPO lifecycle • Reconciliation accuracy & error rates • Timely closure of pending applications • Fund transfer accuracy • Audit compliance score • Stakeholder satisfaction levels Educational Qualifications & Experience • Graduate / Postgraduate in Commerce, Finance, or related field • 25+ years of experience in Capital Market / ASBA / IPO operations