IT - Asset Executive

Job description

GRADE DM-I DEPARTMENT IT SUB-DEPARTMENT SERVICESUPPORT/DELIVERY TYPEOF POSITION Full-time/Part-time/Contract/Intern REPORTSTO Manager-ITAssets REPORTINGINTO ROLE PURPOSE & OBJECTIVE 1. Responsibleto maintain the accuracy of the IT Asset Inventory. 2. Responsiblefor identifying, documenting and preparing reports on complianceissues related to asset consumption. Responsible for managing andmonitoring Ujjivan SFB??s IT asset management system. SIZEOF THE ROLE FINANCIALSIZE NON-FINANCIALSIZE • AllIT hardware assets of the region • Regionwise count of employees • HardwareIT assets • Regionwise KEYDUTIES & RESPONSIBILITIES OF THE ROLE Business: • Responsiblefor ascertaining the working condition of IT assets incollaboration with users and supervisors and recommendreplacement, if needed. • Preparationof purchase orders for IT assets. • Responsibleto co-ordinate with Finance for invoice processing. Customer(Both Internal & External) • Toco-ordinate with Audit SPOCs to validate branch asset • Tovalidate physical regional inventory across departments • Coordinationwith all departments for gathering requirements related to ITassets • Toallocate to the users the relevant IT assets for carrying outbusiness related activities against documented approvals • Toco-ordinate with HR for updating employee records related to ITassets during allocation, change and handover. Customercentric AORs Allocationof assets: • Timetaken to allocate asset • Correctnessof Asset Indemnity Form Collectionof assets during exit: • Timetaken to inform HR for FFS Stakeholder??sinteractions • AIFform submission to HR- weekly • Coordinatewith Configuration team for asset deployment. • Co-ordinatingwith Employees for FNF-Full & Final of Exit Employees 1. InternalProcess • Tokeep track of assets send for repairs and update the inventory • PhysicalStock verification fortnightly • Providereplacement against the faulty/lost assets • Remappingresigned employees'' assets to new employees • Provideassets to new employees by verifying stock in the branch/RO/HOwithin agreed TAT.\\ • Towork on Quarterly Audit, IT Asset declaration from Branch &RO office • Allasset movements need to updated in Oracle Tool • BLTTraining of Onboarding of new users need to update in Darwin Box • MailboxMonitoring and responding mails • SomeAd-hoc requirements Complianceto SLA/Policies/Processes • Completedocumentation (AIF) for the audi. • Nooverdue items for the fixed assets audit crossed the timeline ProcessManagement/ Process Excellence • Ensurerequired desktops and laptops are allotted to project teamswithin the given stipulated time for project. • Quarterlycome to the manager with some kind of new process which can beimprove the existing process 1. Innovation& Learning • ITILTraining Completion • Attendingteam building training & Swayam Mandatory training MINIMUMREQUIREMENTS OF KNOWLEDGE & SKILLS Educational Qualifications • Graduationin any stream ExperienceRange (Years and Core Experience Type) • 1to 2 years of relevant experience, preferably in IT assetmanagement Certifications • Ifrequired FunctionalSkills • Basictracking and identification methodology • AssetManagement Procedures • Knowledgeof Oracle FA BehavioralSkills • Abilityto co-ordinate with SPOCs • Interpersonalskills Competencies • Communicationand listening skills KEYINTERACTIONS INTERNAL EXTERNAL • Responsiblefor managing and monitoring Ujjivan SFB??s IT asset managementsystem • Responsiblefor capturing asset data, accurately record and update in atimely manner • Responsiblefor acquiring and replacing IT assets. • Responsiblefor maintaining IT asset inventory of the region • Responsiblefor ensuring IT asset allocation against user requests andsupervisor approvals • Responsiblefor IT asset returns by users during exit • Responsiblefor implementing Asset Management Procedures, to meet operationalrequirements to adhere to defined policies. AssetsRequirement Details Desktopwith i5configuration Laptopwith i5configuration Laptopwith i7configuration MSoffice EmailEP2 + ATP + Mvision EmailKiosk + ATP + Mvision + Archival Emailon phone VPN MSTeam Mobile BioMetric + MDM No Yes No Yes Yes No No No No No No