Payroll And Compliance Specialist

Job description

Position Summary The Executive Payroll, Compliance & Industrial Relations is responsible for ensuring accurate and timely payroll processing, statutory compliance, labour law adherence, and maintaining harmonious industrial relations. The role also supports employee grievance resolution, union interactions, disciplinary processes, and compliance with labour regulations while ensuring seamless HR operations. Key Responsibilities Payroll Management - Process monthly payroll accurately and within defined timelines. - Validate attendance, leave, overtime, shift allowances, incentives, and statutory deductions. - Ensure timely salary disbursement and reconciliation. - Manage payroll inputs for new joiners, exits, promotions, transfers, and salary revisions. - Generate payroll reports, MIS, and reconciliation statements. Statutory Compliance - Ensure compliance with labour laws and statutory regulations. - Manage PF, ESI, Professional Tax, Labour Welfare Fund, Gratuity, TDS, Bonus, and other statutory obligations. - Coordinate timely filing of statutory returns and payments. - Support statutory audits and maintain compliance documentation. - Monitor changes in labour legislation and implement necessary updates. Industrial Relations (IR) & Union Management - Act as the HR point of contact for union-related matters. - Build and maintain positive relationships with employee unions and worker representatives. - Participate in union meetings, negotiations, and discussions alongside HR leadership. - Assist in resolving employee grievances, disputes, and disciplinary matters. - Support collective bargaining activities and implementation of settlements where applicable. - Ensure compliance with standing orders, labour agreements, and industrial relations policies. - Maintain records of disciplinary actions, domestic enquiries, and grievance proceedings. HR Operations - Maintain employee records and HR documentation. - Support onboarding and separation formalities from a payroll and compliance perspective. - Ensure HR policies are implemented consistently. - Coordinate with Finance, Operations, and Legal teams on payroll and compliance matters. Reporting & Analytics - Prepare payroll MIS, statutory reports, and compliance dashboards. - Analyze payroll variances and recommend process improvements. - Track compliance KPIs and industrial relations metrics. Qualifications Essential - Master's degree in human resources, Commerce, Business Administration, or a related field. Preferred - MBA/PGDM in Human Resources - Diploma in Labor Laws / Industrial Relations (preferred)