Reception Administrator

Job description

Role Overview We are looking for a professional, well-organized, and approachable Receptionist & Admin Executive to manage front-desk operations while supporting day-to-day administrative activities. The ideal candidate should have excellent communication skills, a professional demeanor, and the ability to manage multiple tasks efficiently. Key Responsibilities • Manage the reception area and welcome visitors, clients, and candidates professionally. • Handle incoming calls, emails, correspondence, and general enquiries. • Maintain visitor records, appointment schedules, and front-office documentation. • Coordinate meeting rooms, calendars, courier services, and office supplies. • Support day-to-day administrative and office management activities. • Maintain employee and office records and assist with documentation. • Coordinate with vendors, service providers, and building management as required. • Assist with travel arrangements, meeting coordination, and other administrative requirements. • Monitor office supplies and ensure timely replenishment. • Support HR/admin activities such as joining formalities, attendance records, and employee documentation when required. • Ensure the reception and common areas are maintained in a professional and presentable manner. • Perform other administrative duties as assigned by management. Requirements • 1–2 years of experience in reception, administration, front office, or a similar role. • Excellent verbal and written communication skills. • Professional, presentable, and courteous personality. • Strong organisational and multitasking abilities. • Good working knowledge of MS Office (Word, Excel, Outlook) and basic office tools. • Ability to handle confidential information with discretion. • Strong follow-up skills and attention to detail. • Ability to work independently as well as coordinate effectively with different teams.