Assistant Manager-HR Operations

Job description

Role & responsibilities We are looking for a detail-oriented HR Operations professional with strong expertise in Indian payroll processing and statutory compliances. The incumbent will own the end-to-end payroll cycle, ensure 100% statutory compliance, and support day-to-day HR operations, working closely with Finance, vendors, and employees. Key Responsibilities Payroll Management • Manage end-to-end monthly payroll processing, including inputs collection (attendance, leaves, new joiners, exits, incentives, reimbursements, salary revisions). • Validate payroll outputs, reconcile variances, and ensure accurate and timely salary disbursement. • Handle Full & Final settlements, gratuity, bonus, and leave encashment calculations. • Manage employee queries related to salary, tax deductions, payslips, and reimbursements within defined TATs. • Coordinate investment proof collection and verification for income tax purposes; support Form 16 issuance. Statutory Compliance • Ensure timely deposits and return filings for PF, ESIC, Professional Tax (PT), LWF, and TDS (Form 24Q). • Maintain compliance under key labour laws Shops & Establishments Act, Payment of Wages Act, Minimum Wages Act, Payment of Bonus Act, Payment of Gratuity Act, Maternity Benefit Act, CLRA (as applicable). HR Operations • Manage employee lifecycle processes – onboarding documentation, HRMS data management, confirmations, transfers, and exit formalities. • Maintain and audit employee master data, personnel files, and HR trackers with high accuracy. • Administer employee benefits (Mediclaim / GPA / GTL insurance enrollments, additions, deletions, claims coordination). • Generate HR MIS reports and dashboards (headcount, attrition, payroll cost, compliance status) for management review. • Support HR policy implementation, letters administration (offer, appointment, increment, relieving), and process improvement initiatives. Required Skills & Qualifications • Graduate / Postgraduate in HR, Commerce, or a related field (MBA-HR preferred). • 2–5 years of relevant experience in HR Operations with strong hands-on exposure to Indian payroll and statutory compliance. • Sound working knowledge of PF, ESIC, PT, LWF, TDS, gratuity, and bonus provisions. • Proficiency in MS Office is a must – advanced Excel (VLOOKUP/XLOOKUP, Pivot Tables, conditional formulas, data validation), Word, and PowerPoint. • Experience working on HRMS / payroll software (e.g., Peoplestrong, Keka, greytHR, Zoho People, Darwinbox, SAP, or similar). • High attention to detail, strong numerical ability, and commitment to confidentiality of payroll data. • Good communication and interpersonal skills to handle employee queries and coordinate with cross-functional teams. Good to Have • Exposure to multi-state compliance handling. • Experience supporting statutory / internal audits independently. • Knowledge of the new Labour Codes and their implications.